Engineering Coordinator

Sargento Foods • Elkhart Lake, WI

4d

About The Position

Your Story. You will provide essential support to facilitate the successful execution of technical projects, processes, and initiatives. You will also provide general and specialized administrative support for both internal and external stakeholders. You will assist with project documentation, maintaining records, and tracks progress. The ideal candidate possesses excellent organizational skills, technical understanding, and the ability to manage multiple tasks in a fast-paced environment. They are detail-oriented with strong communication and problem-solving abilities. Your Passion. Our Culture. At Sargento, you work for a company you believe in, with a family of people who believe in you. Our culture stems from a simple premise: Hire good people and treat them like family.  At Sargento, you can make decisions based on how they affect people as well as the long-term health of our company.  You will be encouraged to make a meaningful difference in the community, in the company and in your career.  With diverse experiences and tools to learn and develop, you can transform your aspirations into reality.  If you’re ready for the right place to belong and grow your career, you can find it here.

Requirements

• High School Diploma or GED required, additional education preferred.
• Proficient computer skills are necessary for this position, particularly Microsoft Office Suite (including Word, PowerPoint, Excel, & Teams), Internet, e-mail, and database entry required.
• 3+ years of experience in an office environment, preferably within a construction and manufacturing business.
• Must have strong people skills and be experienced in resolution of normal conflicts that occur in a typical office environment or when working with contractors and/or consulting engineers.
• Must be able to communicate effectively and establish strong relationships with internal and external stakeholders.
• Must be able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Additional educational courses may need to be successfully completed to sustain departmental/individual technological levels.

Nice To Haves

• SAP, Smartsheet, and Box experience preferred.

Responsibilities

• Work closely with the Engineering Administrative Assistant to ensure coverage for critical tasks.
• Expedites invoices and resolves issues, creates purchase requisitions, converts purchase orders and updates PRs/POs as needed in SAP.
• Manage and support visitor registration for the Elkhart Lake facility.
• Provide Capital Appropriation Request (CAR) assembly, routing, tracking, workflow approvals, and documentation for capital projects.
• Manage and enhance the Contract Smartsheet dashboard.
• Assist in the preparation, routing, and processing of legal contracts for the department purchasing process.
• Oversee project closeout process by attending project rundowns, schedule monthly project closeout meetings, and drive completion.
• Generate department KPIs for open capital projects, project closeouts, project financials, Clarity auditing and reporting for accuracy and value add.
• Assist with change management functions and tracking.
• Coordinate engineering standards meetings and support SME’s for new and updated standards.
• Schedule and coordinate department lunch and learns with vendors or other groups
• Use effective communication (written, oral, e-mail…etc.) to resolve issues and enhance workflow.
• Regularly evaluate, suggest, and implement improved work procedures.
• Convergence Training Maintain and coordinate convergence safety training for Engineering with internal and external stakeholders and contractors
• Manage and audit the issuance of hard hats and safety vests for the engineering department
• Track and publish weekly convergence training completion
• Technical Support (Elkhart Lake Facility)
• Set up spare parts and bin locations for the Elkhart Lake maintenance functions
• Enhance existing workorder system through writing and generating new workorders within SAP
• Support Facility Technicians in the creation of equipment PM schedules within SAP
• Support Facility Technicians in the creation of equipment LOTO instructions within SAP
• Engineering Function Support
• Publish meeting agendas, meeting minutes, assist with follow up, status updates, etc.
• Administrative support for project specific teams (BIM, Standards, Extended Leadership, etc.)
• Create and maintain Smartsheet worksheets, reports, and dashboards to maximize interdepartmental communication and productivity
• Coordinate retrieval and control all construction related paperwork (files) including RFI’s, submittals, Change Order Requests, Change Orders, O&M manuals, state approved drawings, meeting minutes, internal project updates, project closeout documents, etc.
• Assist with project RFP process via bid coordination and reporting
• Establish working relationships with contractors, consultants, engineer and architect project coordinators, and equipment vendors

Benefits

• Comprehensive medical including Fertility, Adoption benefits, Dental, and Vision Insurance
• Remote ½ day Fridays
• Onsite Health & Wellness Center
• Employer 401K contribution in the top 1% of the nation
• Tuition Assistance
• Access to Employee Store

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees