Engineering Coordinator

ATI•Albany, OR

16h•Onsite

About The Position

The Department Coordinator within Capital Projects and EHS at ATI's Millersburg, OR facility provides comprehensive administrative and coordination support to ensure efficient and effective operations in an industrial, construction, operations, or manufacturing environment. This onsite role is crucial for maintaining organized workflows, coordinating departmental activities, managing records, and facilitating communication with team members and contractors. The coordinator supports the planning, execution, and administration of contractor-related programs, ensuring efficient onboarding, compliance with company policies, and effective integration into project workflows. They act as a liaison between internal teams, vendors, and contractors, ensuring compliance with company policies and regulatory requirements, supporting safety and quality initiatives, and contributing to continuous improvement. By handling a wide range of coordinating tasks, the role enables the team to focus on core business functions, contributing to overall organizational success and productivity.

Requirements

High school diploma or equivalent
2 years of administrative, coordination, or support experience
Basic proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Nice To Haves

Associate degree or coursework in business, administration, or related field
Experience supporting operations, construction, manufacturing, or industrial environments
Exposure to systems such as SharePoint, learning systems (LMS), or data tracking tools
Familiarity with scheduling or basic reporting

Responsibilities

Provide comprehensive administrative assistance to ensure smooth departmental operations, including managing correspondence, scheduling meetings, and maintaining calendars.
Create, update, and maintain accurate records and documentation, both electronic and physical, ensuring compliance with company policies and regulatory requirements.
Responsible for the day-to-day management and optimization of the department’s Learning Management System (LMS), including maintaining course content, managing user access and enrollments, troubleshooting system issues, and ensuring a smooth user experience.
Collaborate with stakeholders to upload and update training materials, track completion and compliance, generate reports, and support continuous improvement of learning programs, ensuring data accuracy, system integrity, and alignment with organizational training goals.
Coordinate onboarding and offboarding processes for contractors, including documentation, system access, and orientation.
Maintain accurate contractor records, contracts, and compliance documentation.
Track contractor performance, engagement timelines, and deliverables.
Support reporting and analytics on contractor utilization and program effectiveness.
Identify opportunities to improve contractor processes and program efficiency.
Serve as the primary point of contact for contractor-related inquiries.
Enter and update data in various systems, generate reports, and track key performance indicators (KPIs) to support decision-making processes.
Manage office supply procurement through I-Procure, including safety and tool supplies, recycle process supplies, and other department needs.
Assist employees with various needs such as computer access, training, and troubleshooting, and maintain employee folders and training records.
Manage safety drill rosters, post safety and quality alerts, and ensure compliance with safety protocols.
Assist with EHSQ audits.
Participate in safety scorecard processes and maintain safety engagement reports.
Organize and coordinate catering for meetings and events and assist with other event-related logistics.
Create and manage SharePoint sites for document sharing and collaboration within the department.
Facilitate clear and timely communication within the department, including sending reports, notifications, and updates to relevant stakeholders.
Work closely with operations to identify and resolve process issues, support cultural development activities, and assist with continuous improvement initiatives.
Other duties as assigned.

Benefits

A top 401K plan, including company match
Health insurance (medical, dental, vision)
Life insurance
Short and long-term disability
Accidental Death and Dismemberment
Flexible Spending Accounts
Employee Assistance Programs
15 days of paid vacation time, along with 12 paid holidays
Performance bonus
Optional employee paid programs such as Critical Illness Insurance, Accident Insurance, and Pet Insurance