Engineering Coordinator

McAllister Towing Career Website•New York, NY

5d•$40 - $45

About The Position

McAllister Towing has provided superior tugboat service to New York Harbor since 1864, when Captain James McAllister, great-grandfather to current president Brian Buckley McAllister, bought his first sail lighter to carry cargo from Manhattan to Brooklyn. Today, McAllister's tugs provide a wide variety of services to the busy ports of New York and New Jersey, serving the most concentrated and affluent consumer market in the world and handling a significant part of the 16 million tons of cargo that passes through the port every year. In addition to ship docking services and general harbor assist work, New York based tugs are regularly employed in offshore towing along the entire East Coast. McAllister is proud of its long history in New York Harbor and continues to provide its clients and customers with the highest quality service. McAllister Towing of NY is seeking a highly motivated individual to work closely with the Engineering Manager. Duties and responsibilities are outlined below: Engineering Coordinator: The Engineering Coordinator will play a critical role in supporting the day-to-day operations of the Engineering Department at McAllister Towing. This position requires exceptional organizational skills, attention to detail, and a proactive approach and acts as the central administrative and logistical hub for the department. The successful candidate will assist with managing drydock budgets for a fleet of 70 tugboats, maintaining records for regulatory inspections, preparing monthly financial reports, handling vendor correspondence, and providing support for various projects within the Engineering Department. The role involves close collaboration with Fleet and Port Engineers, vessel crews, and other departments to ensure smooth and efficient operations.

Requirements

High school diploma or equivalent required, Associate’s Degree in Business Administration, Engineering, Finance, or a related field preferred.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems. Strong emphasis on Excel spreadsheets and formulas.
Strong verbal and written communication skills.
Ability to interact professionally with engineers, vendors, and other stakeholders.
Exceptional attention to detail, organizational skills, financial knowledge, and the ability to multitask and prioritize responsibilities effectively.
Ability to independently solve problems and think critically in dynamic environments.

Nice To Haves

Sinex/HELM System Experience (Highly Preferred):
Familiarity with or experience using Sinex and HELM platforms, or similar marine maintenance and operations software platform, is highly preferred. This will assist with tracking vessel maintenance schedules, managing work orders, and reporting.
Marine Industry Experience:
Experience working in the marine transportation industry, especially within a tugboat or vessel management environment.
Document Control & Compliance:
Previous experience handling document control and ensuring compliance with regulatory requirements (e.g., Coast Guard, ABS certifications).
Project Management Experience:
Experience supporting or assisting with the management of engineering or maintenance projects, including scheduling, tracking, and reporting.
Inventory Management:
Experience in inventory management, particularly in managing technical or engineering-related materials, parts, and supplies.

Responsibilities

Support the Engineering Manager and their team members with budgets, spreadsheets, vendors, scheduling meetings, appointments, and departmental activities.
Maintain the department’s filing system, ensure Engineering data systems are up to date and maintained in accordance with department goals, ensuring that all technical documentation, maintenance records, and project files are up-to-date and easily accessible in the system. Prepare spreadsheets and budgets as required.
Manage correspondence related to engineering activities, vendor compliance and training, including emails, phone calls, and other communications.
Prepare and process engineering documents, including reports, work orders, and technical specifications, data entry for Sinex and HELM.
Track and report the status of ongoing maintenance projects, McAllister's Oil sampling program, vessel inspections, repairs, and any corrective actions using the Company’s maintenance management system (Sinex).
Ensure that all required compliance documentation is completed accurately and submitted on time.
Assist in managing the department's inventory of tools, equipment, and materials required for vessel operations and repairs.
Coordinate with vendors and suppliers to order parts and supplies, track shipments, and ensure timely deliveries, while building a data base of inventories.
Coordination of engineering projects, vessel maintenance schedules, and budgets.
Maintain project timelines, budgets, shipyard bids, and communicate status updates to stakeholders.
Track projects, material costs, and other resources for various engineering initiatives updating spreadsheets and reporting results versus planned budget.
Assist with coordinating routine maintenance schedules for the fleet of tugboats and other vessels, ensuring compliance with industry standards and regulations.
Maintain records of inspections, repairs, and certifications for all vessels and machinery.
Provide administrative support for safety programs, training sessions, and regulatory audits.
Handle ad-hoc requests from the Engineering Department and other company departments.