Engineering Coordinator or Senior Engineering Coordinator

City of Plano, TX • Plano, TX

54d • $25 - $35 • Onsite

About The Position

At the City of Plano, our values make us who we are and guide us as we SERVE our city. As members of Team Plano, our organizational Values (what is most important to us) make up the acronym, SERVE (Stewardship Engaged Respectful Visionary Excellence). The successful candidate may be offered a position in either the Engineering Coordinator or Senior Engineering Coordinator classification. The range for the Engineering Coordinator is $25.21 - $31.51 per hour; for the Senior Engineering Coordinator is $27.79 - $34.74 per hour Do you enjoy digging into details and solving puzzles? Do you want to make a difference in your organization and community? As the Engineering Coordinator, the ideal candidate will manage the financial pulse of the Engineering Department-processing invoices, resolving discrepancies, and monitoring project budgets. This role is perfect for someone who thrives on accuracy, works independently but happily coordinates with team members, and takes pride in ensuring every dollar supports meaningful improvements for the community. The Engineering Department motto is "improving lives at home, at work, and everywhere in between!" Be a part of our team and our mission! As a valued Team Plano member, you will receive numerous benefits: Comprehensive medical, dental, and vision plans Membership in the Texas Municipal Retirement System (TMRS), in which the City matches contributions 2:1 upon retirement Enrollment in the Retirement Security Plan (RSP), which the City fully funds Up to three weeks of paid vacation Up to three weeks of paid sick leave per year Nine paid holidays Tuition Assistance Free Library Card Free recreation center membership And so much more! Learn about our benefits here. Every person matters. Every job has purpose. Together we make a difference. Join Team Plano! This role is 100 percent on-site, the City does not offer hybrid or remote options.

Requirements

• Knowledge of: Principles, practices, and methods of budget analysis and accounting related to the development and monitoring of CIP budgets; order entry and basic knowledge of civil engineering projects, engineering record keeping requirements and the City's development process; standard office procedures and equipment.
• Skill in: Communicating effectively both verbally and in writing; organizing and maintaining records, providing effective customer service and managing conflict; working without direct supervision and adapting to changing priorities; reading and interpreting financial ledger documents and engineering contracts, including standards and specifications; Microsoft Excel, JD Edwards, or similar programs; operating modern office equipment.
• Associate's degree in Business Administration, Civil Engineering or a related field.
• Six (6) months of technical engineering support experience or six (6) months of experience in accounts payable, accounting, or financial recordkeeping is required.
• Texas Class C driver's license (must obtain within 30 days of hire per state law).
• Bachelor's degree in business administration or engineering with major course work in Engineering, Finance, Accounting, Economics or related field.
• Minimum of two (2) years of experience in budget development, analysis, and control.
• Must have a valid Class "C" Driver's License (must obtain Texas Class "C" driver's license within 30 days of hire per state law).

Responsibilities

• Assists in the preparation of the CIP budget with the Budget, Accounting, and Purchasing departments; enters project financial data into the relevant databases.
• Prepares financial worksheets for Council agenda items, funding modifications, and transaction adjustments.
• Creates CIP requisitions, purchase orders, and check requests; processes and monitors CIP encumbrances and expenditures; reconciles account ledgers.
• Prepares correspondence regarding CIP projects.
• Requests information and updates from vendors to ensure timely payment.
• Assists Accounting department with project information audits.
• Maintains project status updates and reports for departmental staff, private, regional, state, and Federal entities.
• Reviews vendor billing for accuracy, investigates issues, and resolves discrepancies between quotes and invoices.
• Provides support to departmental staff and external vendors regarding project financial statuses and information.
• Coordinates vendor information requests and updates to ensure timely payment.
• Supervises the process of account ledger work to project managers for budget preparation and assists in the preparation of the CIP budget with the Budget, Accounting, and Purchasing departments.
• Reviews vendor billing for accuracy, investigates issues, and resolves discrepancies between quotes and invoices, processes invoices for payment.
• Prepares financial worksheets for Council Agenda items prior to submission to ensure CIP funds are appropriately budgeted and the expenditure is as intended in the approved budget.
• Prepares funding modifications and transaction adjustments as required to provide for funding to achieve City goals and objectives.
• Maintains records of Capital Improvement Program's funding, departmental orders, vendor invoices and payments, and project close out documents.
• Provides support to City staff and external vendors regarding project financial statuses and information.
• Coordinates with Accounting Department with project information for annual audits.
• Coordinates and supervises processing modifications via NCTCOG Revenue Project and Tracking System (RAPTS) and reimbursement requests and project close out for grant funded projects.
• Maintain project status updates and reports for department staff, regional (NCTCOG), state (TxDOT) and federal (CENSUS) entities.
• Coordinates and supervises maintenance of vendor log for materials testing.
• Regularly enters updated records to Engineering Laserfiche folders.
• Assist with updates to department electronic manuals.
• Provide training to other staff members as needed to assist with Engineering Coordinator work.

Benefits

• Comprehensive medical, dental, and vision plans
• Membership in the Texas Municipal Retirement System (TMRS), in which the City matches contributions 2:1 upon retirement
• Enrollment in the Retirement Security Plan (RSP), which the City fully funds
• Up to three weeks of paid vacation
• Up to three weeks of paid sick leave per year
• Nine paid holidays
• Tuition Assistance
• Free Library Card
• Free recreation center membership

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Number of Employees: 1,001-5,000 employees