Engineering Administrator

Industrial Electric Manufacturing•Jacksonville, FL

About The Position

Effectively provide administrative and operational support for the Mechanical Design Engineering Managers and their respective team. This position sustains the end-to-end operational flow across multiple systems and sites through data validation, reporting, and coordination. The role plays a key part in ensuring process integrity, cross-site alignment, and timely visibility of engineering activities across the organization.

Requirements

Technical institute certificate or equivalent professional experience preferred.
Excellent working knowledge of Microsoft Office Suites (Excel, Word, PowerPoint, Teams, etc.).
Experience with database management, SharePoint, and ERP systems preferred.
Strong attention to detail, organizational skills, and sense of urgency.
Familiarity with engineering or manufacturing environments.
Strong understanding of production and documentation requirements and ability to effectively communicate with cross-functional teams
Excellent written and oral communications skills to act as interface between production and the engineering team.
Maintain controlled documents, work instructions, and process updates with proper version control and audit readiness.
Possess a high degree of interpersonal and communication skills, both written and verbal, fluent in English
Able to sustain automated IECR–IECO–IECN flows, notifications, and Power Automate scripts.(Not required but a plus)
Desire to develop skills through on-the-job experience to advance manufacturing processes.

Responsibilities

Provide administrative support for on-boarding new engineers and admins.
Help track feedback managers feedback / drive review of documentation to drive to formal release.
Provide documentation support; register new hires, assign learning paths, track completions, and produce weekly training compliance reports.
Track and update Change Orders (COs) status, ensuring Mechanical Engineer assignments are accurate and current.
Verify missing or incomplete reviews and follow up with responsible engineers to ensure closure.
Support the design-to-order (DTO) engineering process to help maintain customer lead time and quality expectations by communicating roadblocks.
Validate data alignment between Engineering and Production schedule to maintain alignment for design releases.
Work within IEM systems to perform internal audits of Bill of materials (BOM) to follow best practices and ensure Supply Chain and ERP system integration.
Review and process IE Change Requests, create IECOs for approved CRs, monitor progress, and issue IECNs upon completion.
Generate reports from Mechanical Engineering schedule dashboard at routine intervals.
Support the coordination of project communication, schedules, and data consistency across systems.
Perform other duties as assigned by Management.