Engineering Administrative Coordinator

Centerline Logistics Corporation • Seattle, WA

5d

About The Position

The Engineering Administrative Coordinator provides operational and administrative support to the Engineering department and its leadership across all Centerline Logistics subsidiaries. This role serves as a coordination hub for engineering operations, maintenance planning, CMMS data management, vendor and shipyard correspondence, regulatory filing support, and cross-subsidiary communication. Success in this position requires strong organization, attention to detail, and the ability to operate effectively in a fast-paced maritime environment where priorities can shift quickly. The ideal candidate is a self-starter who can take loosely defined tasks, ask clarifying questions when needed, and move work forward independently, especially when leadership availability is limited.

Requirements

• Three or more years of administrative or coordination experience; experience in a maritime, engineering, or industrial environment strongly preferred.
• Associate's or Bachelor's degree preferred, or equivalent combination of education and experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with CMMS platforms (eMaint or similar) a plus.
• Strong written and verbal communication skills; able to produce clear, professional correspondence and documentation.
• Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Comfortable working with technical subject matter; willingness to develop familiarity with marine engineering terminology and regulatory frameworks.
• Demonstrated ability to interpret incomplete information, take action with minimal instruction, and progress work independently while knowing when to seek clarification.
• Must handle sensitive and confidential information with discretion.
• Reliable transportation required.

Responsibilities

• Manage calendars, schedule meetings, and assist with basic travel arrangements
• Draft, proofread, and distribute internal and external correspondence, memos, and reports on behalf of the Engineering department.
• Prepare meeting agendas, capture and distribute meeting minutes, and track follow-up action items.
• Support the Engineering team in maintaining and populating the eMaint CMMS system, including data entry for work orders, planned maintenance tasks, and asset records across the fleet.
• Assist Port Engineers and CMMS Coordinators with tracking open work orders, maintenance schedules, and equipment history.
• Assist with the preparation and formatting of CAPEX and maintenance budget documents, variance reports, and executive summaries.
• Organize and maintain documentation related to drydocking scopes of work, shipyard bids, and project budgets.
• Maintain organized electronic and physical filing systems for engineering records, vessel documentation, and project files.
• Assist with the preparation and distribution of engineering policies and procedures.
• Coordinate with internal stakeholders.
• Proactively follow up with stakeholders to keep assignments moving without requiring reminders.
• Support onboarding of new Engineering team members.
• Take initiative to clarify objectives, identify missing information, and determine next steps with limited supervision.
• Research answers, anticipate needs, and propose solutions before seeking direction.
• Use sound judgment to prioritize workload, escalate issues appropriately, and maintain momentum despite ambiguity.
• Other Duties as assigned.

Benefits

• The Company offers Medical, Dental, Vision, Life and AD&D options to our employees and their eligible dependents after meeting Company requirements.
• 401(k) options, Disability Insurance, sick pay, vacation pay, 10 paid holidays per calendar year (subject to work schedule) and Healthcare and/or Dependent Care FSAs are also available to our employees after meeting Company requirements.
• All benefits information may be subject to change based on any current or updated benefit plan year changes and/or Collective Bargaining Agreements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees