Engineering Admin. Assistant

SALAMANDER CHARLESTON EMPLOYER LLC • Charleston, SC

15h

About The Position

Under the supervision of the Director of Engineering, the Administrative Assistant performs accounting procedures, creates and maintains files, enters data, order supplies, schedules appointments, and provides guidance to callers. Maintains and contributes to a positive work environment.

Requirements

• Associate degree or equivalent from two-year College or technical school; and six months to one year of related experience and/or training; or equivalent combination of education and experience.
• Working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Able to locate blueprints and documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Able to write routine reports and correspondence.
• Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Able to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Able to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Able to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Responsibilities

• Principal user of the Computerized Maintenance Management Software (CMMS) by entering and tracking work orders, printing preventive maintenance (PM) schedules, maintaining equipment record database, and purchasing and tracking inventory.
• Prepares departmental payroll; maintains staff training records, manuals, and personnel files; and records the minutes of staff meetings.
• Responsible for Nuvola, purchase orders, vendor paperwork, filing, invoicing and project tracking.
• Maintains organized records of equipment manuals and drawings. Performs field verifications of database records. Ensures compliance with organization’s accounting procedures for purchase orders, invoices, expense reports, budget estimates and all other related items.
• Schedules appointments for Director of Engineering as well as arranges travel schedule and reservations.
• Reads and routes incoming mail; prepares outgoing mail. Composes and types routine correspondence and statistical reports plus files correspondence and other records with high level of organization.
• Answers calls and provides information to callers or routes call to appropriate official and places outgoing calls.
• Greets visitors, ascertains nature of business, and conducts visitors to Director of Engineering, Engineering Supervisor, or appropriate person.
• Works scheduled shifts, reports to work on time, and complies with hotel's dress code. Follows and supports the Mission Statement and Core Values.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree