Energy Rebate Coordinator

Colonial Electric Supply•King of Prussia, PA

10d

About The Position

The Energy Rebate Coordinator supports the execution of commercial energy efficiency programs across major utility territories. This role is responsible for processing and coordinating rebate applications for small and large commercial projects, ensuring accuracy, compliance with utility program requirements, and timely submission. The ideal candidate is highly detail-oriented and brings a structured, methodical approach to managing rebate documentation and application workflows. This position requires strong coordination and follow-up skills to track application progress, work with multiple stakeholders, and ensure rebate submissions move smoothly from intake through payment. Serving as a liaison between internal teams and external partners—including contractors, customers, trade allies, and utility representatives—the Energy Rebate Coordinator helps resolve issues, provide updates, and ensure alignment with program requirements.

Requirements

1–3 years of experience in utility rebates, project coordination, or administrative support for energy programs
Must be extremely detail-oriented, with the ability to manage complex documentation and data requirements
Strong organizational and follow-up skills
Ability to manage multiple tasks and deadlines in a fast-paced environment
Strong communication skills across internal and external stakeholders
Proficiency with Microsoft Excel and standard business software

Nice To Haves

Experience with commercial utility rebate or incentive programs (PECO, PPL, PSE&G, ACE, & JCP&L)
Familiarity with energy-efficient products such as lighting, controls, HVAC, or EV infrastructure
Experience coordinating with sales, operations, or purchasing teams

Responsibilities

Review, process, and submit commercial rebate applications with a high level of accuracy and attention to detail
Coordinate with customers, contractors, and utility partners to collect required documentation and resolve application issues
Manage rebate approvals, signatures, and submission timelines to ensure on-time processing
Track project milestones and rebate status to support timely execution and payment
Maintain well-organized project and rebate documentation; provide clear status updates and reporting
Collaborate with internal teams, auditors, program managers, and utility representatives to resolve discrepancies
Identify process gaps and assist with implementing improvements to streamline rebate workflows
Adapt to changing program requirements while managing multiple rebate applications concurrently

Benefits

Medical Insurance - Choose between a traditional PPO and flexible health plan with a tax-free health savings account
Comprehensive and affordable coverage
Preventative care covered at 100%
Access to the Blue Cross Blue Shield national network
Dental Benefits - Affordable coverage with annual exams, cleanings and x-rays covered at 100% and rollover benefits.
Vision Benefits - Get yearly eye examinations and buy new lenses, frames, and contacts. Or skip the glasses and enjoy special discounts on LASIK procedures! You’ll have access to 70,000 provider locations across the U.S., including well-known retailers like Walmart and America’s Best Glasses.
401(k) for Comfortable Retirement - Colonial Electric matches 25% of your contributions up to 6% of your annual earnings..
Life Insurance & AD&D Insurance At Zero Cost - Colonial Electric offers all full-time employees life and accidental death and dismemberment insurance (AD&D) at zero cost to you.
Paid Time Off - Including vacation, personal time, paid holidays and more.
Colonial Paid Parental Leave - CPPL offers parents company paid time off to care for the birth or adoption of a child.
Colonial offers many additional benefits for employees and their families! Feel free to inquire about our complete benefits guide during the interview process.