Energy Programs Coordinator

The Opportunity Alliance • South Portland, ME

2d • Onsite

About The Position

The Energy Programs Coordinator is a supervisory position for the energy programs administered by Energy Services. This position is responsible for ensuring daily operations and administrative and compliance functions of energy program management are effectively aligned with available program funding and resources to optimize processes and workflows from initial client contact through the final phase of client service delivery. The position provides direct supervision and oversight of program staff to deliver program operational components and provide management of resources towards fulfillment of work plan goals. The position may attend regularly scheduled and ad hoc Energy Council meetings, regularly scheduled and ad hoc department meetings and may support The Opportunity Alliance by serving on ad hoc, standing and other working committees. Work is performed, reviewed, and evaluated under the supervision of the Program Director. Schedule: This is a full-time, 40-hours/week position. M-F, regular business hours. Location: South Portland, ME. This position will be fully onsite, in person supporting the office flow.

Requirements

• Associates Degree preferred but not required and/or 5 years demonstrated technical, operational and supervisory experience required.
• Strong oral, written and organizational skills and ability to comprehend, organize and incorporate program manuals, regulations, rules and guidelines.
• Ability to utilize and analyze data and other information to draft and implement program work plans, operational plans and staffing plans.
• Experience in coordinating with multiple parties including other (leveraged) funding sources, staff and clients.
• Ability to negotiate and mediate and problem solve among multiple parties.
• Social Services or experience working with low-income individuals and families.
• Ability to maintain multiple employee and client schedules and to organize, plan and schedule workload.
• Ability to learn and troubleshoot mandated program electronic databases.
• Ability to deal with confidential matters and maintain confidential files, to interact appropriately and with discretion.
• Demonstrated ability and experience in working with low-income clients.
• Ability to respond within a fast paced environment, and to fulfill multiple and concurrent administrative functions.
• Proficient in Microsoft Office, Outlook, Word and Excel.
• Ability to operate photocopier, facsimile, and multi-line telephone.
• Must be able to successfully pass a criminal background, child protective service check & sex offender check.
• Must not be on the state or federal suspension and disbarment list.
• Normal office conditions and must be able to exert moderate physical effort with occasional standing, walking, reaching, stooping, bending, kneeling, crouching, typing and occasionally lift and carry material weighing up to 25 pounds.
• Driving may be necessary to attend meetings and trainings and for the occasional need to meet with clients offsite and within the program service area. This may include transportation of clients or driving to agency location to complete work. A good driving record is required.

Responsibilities

• Ensuring daily operations and administrative and compliance functions of energy program management are effectively aligned with available program funding and resources to optimize processes and workflows from initial client contact through the final phase of client service delivery.
• Providing direct supervision and oversight of program staff to deliver program operational components and provide management of resources towards fulfillment of work plan goals.
• Attending regularly scheduled and ad hoc Energy Council meetings, regularly scheduled and ad hoc department meetings and may support The Opportunity Alliance by serving on ad hoc, standing and other working committees.

Benefits

• Generous paid time off accrual
• 9 paid holidays per calendar year and up to 3 floating holidays per calendar year
• Excellent medical benefits at very reasonable cost
• Dental and Vision insurance options
• Agency paid basic life insurance and STD & LTD disability insurances
• 403(b) retirement with a generous agency match (all employees are eligible)
• Tuition Reimbursement – offered once per year through an application process
• The Opportunity Alliance (TOA) is a qualified employer under the Public Service Loan Forgiveness (PSLF) program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees