Endowment Program Manager - Workforce Operations

University of Texas Medical Branch (UTMB)•Galveston, TX

About The Position

The Endowment Program Manager is responsible for the acceptance, management, reporting, and compliance of UTMB endowments, including revenues and expenditures. This includes scholarships, gifts, and endowments for all departments, schools, and Alumni Associations across the Academic Enterprise.

Requirements

Bachelor's degree in Business Administration, Accounting, Finance, or related field, and three years business experience to include project management, data analysis, budgeting, or accounting.
May substitute required education with additional years of equivalent experience on a one-to-one year basis.

Responsibilities

Assists the Chief Compliance Officer in the design, development, implementation, and evaluation of the endowment compliance program at UTMB.
Manages and implements processes and procedures for the creation and monitoring of endowments, scholarships, and accumulation gift account compliance across the institution.
Prepares, submits, and tracks documents (i.e., gift agreement, account load form) required to establish endowments, including appropriate signatures.
Coordinates the establishment of an account and the fund transfer with Financial Management, processes the requests to UT Systems for Board of Regents approval, notifies endowment holders and/or account signatories about the establishment of new endowments, and informs all involved with the expenditure of endowment funds about compliance rules, regulations, and reporting.
Serves as the primary contact on all endowment-related information institution-wide.
Investigates and coordinates or responds to calls from endowment holders, account owners, contributors, and/or development officers.
Mediates endowment compliance concerns and develops controls to minimize endowment risks.
Reconciles expenditures and available funds of endowment and gift to ensure monies are spent according to the donor's wishes, and UTMB remains in compliance with UT System regulations concerning unspent fund balance.
Generates endowment compliance reports for the Endowment Compliance Committee and meets external reporting requirements.
Produces ad hoc endowment reports as needed for the Endowment Compliance Committee and the campus community.
Develops and implements an endowment compliance training program. Monitors adherence to training requirements for endowment holders and account signatories. Updates the training program as necessary.
Responsible for the timely and accurate recording of endowment information.
Maintains department files for all information received and generated in the process of receiving, recording, and acknowledging endowments.
Provides assistance to the Development Office and Alumni & Parent Relations Office as needed for reporting, presenting expenditure summaries, and budgeting of annual expenses.
Performs fiscal reconciliations of UT Systems gift, scholarship, and endowment data with data managed and generated by other University departments and entities, including, but not limited to, UTMB Finance, Schools, and Departments.
Responsible for special projects as assigned.