Employment Unit Administrative Coordinator

Community Legal Services, Inc. • Philadelphia, PA

22h • Onsite

About The Position

Community Legal Services, Inc. of Philadelphia (CLS) is a non-profit public interest agency providing free civil legal services to low-income Philadelphia residents. As the largest provider of free civil legal services in the Philadelphia area, CLS is both locally and nationally renowned as a premier legal services provider dedicated to ensuring access to justice for all low-income individuals and communities. CLS is seeking an administrative coordinator in its Employment Unit located at the 1424 Chestnut Street office location. CLS’s mission is to fight poverty, challenge systems that perpetuate injustice and change lives through cutting-edge advocacy and exceptional legal representation. This position is for an administrative coordinator who would provide administrative and operational support to the Employment Unit.

Requirements

• High school diploma or GED.
• Demonstrated ability to type 55 wpm.
• Excellent organizational skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks, deadlines and priorities.
• Fast learner and ability to adapt to and excel in a rapidly changing environment.
• Background in coordinating trainings, outreach, or other community focused engagements.
• Experience with relationship building and relationship management.
• Knowledge and skills in MS Outlook, Word, Excel, and PowerPoint.
• Knowledge of basic office procedures and equipment (i.e., copier, scanner, photocopier).

Nice To Haves

• Abilities to speak Spanish or other languages.

Responsibilities

• Assisting advocates in managing paperwork, including copying, scanning, sending out notices, mailings, and faxing.
• Ensuring that files meet compliance standards by assisting advocates with obtaining needed compliance documents like signed intake sheets and retainers and assisting with closing files.
• Conducting basic client communications both orally and in writing, including opening and duplicating legal server files.
• Attending and helping to coordinate community-based clinics and outreach events; helping to open clinic cases and process clinic paperwork on the back-end.
• Scanning court files at the Criminal Justice Center and collect sealing and expungement orders from the court to disperse to unit advocates.
• Providing back up IT support for the unit; assisting with virtual meetings, webinars, workshops, etc.
• Compiling and organizing resources for the unit, including training materials for new staff, sample letters and litigation documents, helpful contacts, etc.
• Conducting other administrative work for the unit as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees