Employment Specialist

MAU•Florence, KY

7d•Onsite

About The Position

Summary/Objective Driven by a customer-centric focus and Lean Six Sigma methodologies this position will have an on-site presence, responsibility for supporting the reporting and recruiting, and service commitment on a daily basis for an outsourced internal and external exempt and non-exempt recruiting account. Position Type/Expected Hours of Work: This is a full-time position, with typical work hours being Monday-Friday, 8:00 a.m. to 5:00 p.m. Additional hours expected, as needed. Essential Functions Establish and maintain excellent relationships with Bosch HR department and hiring managers while supporting the hiring process. Coordinate exempt offer, acceptance, and follow-up. Act as liaison between MAU recruiters and Bosch representatives for hiring activities for hourly and salaried positions. Post all positions in TalentHub, the Bosch applicant tracking system, and job boards as necessary. Review all applications in TalentHub. Send out interview packets to hiring department. Schedule all internal and external interviews for positions. Send out offer packets – internal and external. Ensure Hiring Managers schedule follow-up meetings with internal candidates not selected for positions including coordinating meetings if requested. Disposition candidates utilizing the Bosch ATS including ensuring issuance of rejection letters – internal and external. Send post-fill and post-hire surveys to hiring managers and candidates for external exempt & non-exempt positions. Facilitate onboarding for all External New Hires. Schedule drug screen. Initiate nationwide criminal background check utilizing identified vendor Setup in Equifax system for I-9 processing. Initiate relocation (if necessary). Schedule pre-employment physicals for New Hires Notify onsite Medical department of new hire starts for designated positions requiring 1st day medical review (material handler, etc) Inform new hire when and where to report on first day. Maintain applicant tracking system by monitoring/dispositioning candidates, reviewing positions, etc. Complete new hire paperwork and folder. Close and file position information. Coordinate New Hire orientation Follow-up with candidates to ensure all required background steps are completed Maintain various reporting spreadsheets for Bosch and MAU Participate in monthly MAU staffing meetings Prepare various required monthly reports – billing, metric, etc. Ensure compliance to federal I9 regulations by performing regular report checks in the Equifax system Facilitate pre-employment assessments for positions that require skills test (Maintenance Tech, Controls Tech etc.) Provide weekly status communication (meetings, emails, etc.) to Hiring Managers with open positions Attend bi-weekly Bosch HR meetings and communicate organizational and process related changes to local HR team. Assist onsite MAU Managed Services and Talent Services as needed with employee questions, recruitment/screening, and other duties as needed Participate in hiring events. Other duties as assigned. Competencies Communication Proficiency Flexibility Collaboration Skills Customer/Client Focus Organizational Skills Initiative Time Management Teamwork Orientation Thoroughness Problem Solving/Analysis Required Competencies for all MAU Staff: Ethical Conduct Personal Effectiveness/Credibility Required Education and Experience Qualifications include: Bachelor’s Degree Must be highly organized and detail-oriented. Must possess strong customer service orientation. Must possess excellent oral and written communication skills. Must possess an assertive, outgoing personality. Ideal candidate will be focused, thorough, with a strong desire to succeed. Strong computer and MS Office skills required. Preferred Education and Experience Bachelor’s degree Supervisory Responsibility None Career Path Progression from this position Recruiter Senior Recruiter Recruiting Leader Other Corporate Support Functions Work Environment or Working Conditions This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Further, this job may require occasional presence at customer sites, both in administrative and manufacturing environments. Customer sites sometimes include process manufacturing equipment and heavy power industrial vehicles. Physical Demands This position may require the following to be performed with or without reasonable accommodation: Ability to lift up to 20lbs Ability to stand/walk for up to 4 hours Ability to sit for up to 4 hours Travel Less than 10% EEO Statement MAU is an Equal Opportunity Employer. Minorities, women, protected Veterans, and individuals with disabilities are encouraged to apply. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

Bachelor’s Degree
Must be highly organized and detail-oriented.
Must possess strong customer service orientation.
Must possess excellent oral and written communication skills.
Must possess an assertive, outgoing personality.
Ideal candidate will be focused, thorough, with a strong desire to succeed.
Strong computer and MS Office skills required.

Nice To Haves

Bachelor’s degree

Responsibilities

Establish and maintain excellent relationships with Bosch HR department and hiring managers while supporting the hiring process.
Coordinate exempt offer, acceptance, and follow-up.
Act as liaison between MAU recruiters and Bosch representatives for hiring activities for hourly and salaried positions.
Post all positions in TalentHub, the Bosch applicant tracking system, and job boards as necessary.
Review all applications in TalentHub.
Send out interview packets to hiring department.
Schedule all internal and external interviews for positions.
Send out offer packets – internal and external.
Ensure Hiring Managers schedule follow-up meetings with internal candidates not selected for positions including coordinating meetings if requested.
Disposition candidates utilizing the Bosch ATS including ensuring issuance of rejection letters – internal and external.
Send post-fill and post-hire surveys to hiring managers and candidates for external exempt & non-exempt positions.
Facilitate onboarding for all External New Hires.
Schedule drug screen.
Initiate nationwide criminal background check utilizing identified vendor Setup in Equifax system for I-9 processing.
Initiate relocation (if necessary).
Schedule pre-employment physicals for New Hires
Notify onsite Medical department of new hire starts for designated positions requiring 1st day medical review (material handler, etc)
Inform new hire when and where to report on first day.
Maintain applicant tracking system by monitoring/dispositioning candidates, reviewing positions, etc.
Complete new hire paperwork and folder.
Close and file position information.
Coordinate New Hire orientation
Follow-up with candidates to ensure all required background steps are completed
Maintain various reporting spreadsheets for Bosch and MAU
Participate in monthly MAU staffing meetings
Prepare various required monthly reports – billing, metric, etc.
Ensure compliance to federal I9 regulations by performing regular report checks in the Equifax system
Facilitate pre-employment assessments for positions that require skills test (Maintenance Tech, Controls Tech etc.)
Provide weekly status communication (meetings, emails, etc.) to Hiring Managers with open positions
Attend bi-weekly Bosch HR meetings and communicate organizational and process related changes to local HR team.
Assist onsite MAU Managed Services and Talent Services as needed with employee questions, recruitment/screening, and other duties as needed
Participate in hiring events.
Other duties as assigned.