Employee Benefits Analyst R38130

Baystate Health•Springfield, MA

40d•Hybrid

About The Position

Baystate Health, a nationally recognized leader in healthcare quality and safety, and home to Baystate Medical Center (BMC), and the region's only level 1 trauma center, providing services throughout western Massachusetts is looking for Employee Benefits Analyst. DEPARTMENT DESCRIPTION: Teamwork, flexibility, peer support Baystate Health, western Massachusetts' only academic center and tertiary care provider has a long and proud tradition of continuous learning and improvement. We educate and train hundreds of healthcare workers every year and advance knowledge about new approaches to care. At Baystate Health we know that treating one another with dignity and equity is what elevates respect for our patients and staff. We are committed to increasing diverse representation across our organization. Together our inspired and compassionate teams manage the whole health needs of all communities in need. Job Summary: Under the direction of the Manager of Employee Benefits, this role assists with the administration of benefit programs with a focus on health and welfare plans. Assures compliance with all applicable state and federal regulations. Responsibilities include explaining benefits and assisting in the business development and planning of the benefits program. Compiles analyses, reports on employee data, and plans financials for strategic benefits planning and evaluation. Provides benefit plan interpretation, guidance, and counsel to employees, HR colleagues, HRIS representatives, and managers. Presents information to inform and educate management and employees.

Requirements

Solid knowledge of employee benefits and regulations affecting them.
Requires knowledge of basic accounting principles. Intermediate use of spreadsheets to effectively develop analyses.
Excellent verbal, oral and written communication skills
Ability to independently manage multiple projects simultaneously
Strong critical thinking and ability to source answers to questions
Strong attention to detail
Bachelor Degree
Experience with Workday or other HRIS systems
5-8 years or more of experience in Human Resources and Benefits.

Responsibilities

Oversees the administration of the health and welfare plans by working with vendors, plan consultants, Benefits Team and the Health Plan Administration Committee. Manages health and welfare plan data errors and inquiries through vendor portal. Handles bi-weekly payroll reporting, integration file issues and routine administrative tasks.
Analyzes benefit plan coverage for health, dental, vision, life, voluntary benefits, retirement and other insurance coverages.
Assists in the planning and coordination of benefit delivery on a System-wide basis. Knowledgeable about current benefit trends and legislative requirements and how they apply.
Assists in the development of recommendations for policy changes or new programs. Assists with improving existing programs and implementing new programs.
Counsels employees and managers regarding benefits plans and presents material to various internal groups.
Creates communication materials including presentation slide decks, Benefits guides, internal email messages, open enrollment-specific materials, flyers, etc. Manages employee communications prepared by vendors.
Assists the HRIS and I&T Teams with Workday system audits, system testing, and vendor integration file feeds. Manages coordination between Baystate internal stakeholders and vendors when updates are needed,
Works with HR Service Center and Benefits & Wellness Specialist on complex employee benefit issues and helps streamline processes and communication across teams.
Responds to Benefit Survey requests for Baystate and works with consultants on comparative benchmarking analysis of benefit programs against industry peers.
Serves as primary Baystate contact for vendors and lead on team projects, such as annual open enrollment.
Provides support and information to consultants and auditors for annual benefit audits.
Manages Benefits Email Inbox and assists employees with benefits questions through Service Now ticketing system as subject matter expert
Assists with maintaining the annual compliance calendar. Keeps abreast of legislative changes affecting benefits to assist in keeping all programs in compliance with federal and state regulations.
Oversees the administration and compliance of COBRA by working with third party administrator
Responsible for sourcing data requests necessary to complete government compliance activities (5500s, audits, etc.), employee mailings, vendor billings, consultant projects and reports for management. Assures processes and procedures are in place to capture and maintain consistent and accurate benefit-related data.
Prepares and delivers presentations for all levels of management and employees concerning new benefits policies or programs.

Benefits

Excellent Compensation
High-quality, low-cost medical, dental and vision insurance
Generous PTO - up to 25 days in the first year, with scheduled earned increases
First Time Home Buyers Financial Packages
403(b) retirement company match & annual company contribution based on years of service
Free money coach advice from a certified professional
Wellbeing programs that include but are not limited to mental, physical, and financial health
Pet, home, auto and personal insurance
Life insurance
Reimbursement for a variety of wellbeing activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!
Education assistance-reimbursement for qualified education expenses up to the IRS max
Internal training programs which allow for growth opportunities