Emergency Operations Specialist - Onsite, Nashville TN

Vanderbilt University Medical Center•Nashville, TN

2d•Onsite

About The Position

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: Emergency Operations Job Summary: The Emergency Operations Specialist will coordinate disaster response or crisis management activities, provide disaster preparedness training, and prepare emergency plans and procedures for natural (e.g., hurricanes, floods, snow, and ice) or technological (e.g., phone outage, computer system failure, hazardous materials spills) disasters or any interruption to Operations that might affect patient or staff safety, and restoring business continuity throughout the healthcare system.

Requirements

Certified Healthcare Emergency Professional - International Board for Certification of Safety Managers
ICS-100 - FEMA - Emergency Management Institute
ICS-200 - FEMA - Emergency Management Institute
ICS-300 - FEMA - Emergency Management Institute
ICS-400 - FEMA - Emergency Management Institute
ICS-700 - FEMA - Emergency Management Institute
ICS-800 - FEMA - Emergency Management Institute
LIC-Emergency Medical Personnel - Licensure-Others
Relevant Work Experience Experience Level : 5 years
Bachelor's (Required)

Nice To Haves

Experience in project management, with the ability to prioritize and execute under tight timelines
Exceptional communication skills, including regular interaction with executive leadership and facilitating high-level calls with senior stakeholders
Proven ability to multitask effectively in dynamic, fast-paced environments
Comfortable operating in high-stakes situations, demonstrating sound judgment, rapid decision-making, and composure under pressure
Strong organizational skills, including the ability to independently manage a flexible calendar and adapt quickly to changing priorities
Highly collaborative, team-oriented mindset
Proactive and solution-focused, anticipating needs and addressing challenges before escalation
Strong public speaking and presentation skills.

Responsibilities

Develops program plans, goals, and objectives in collaboration with program, areas, and entity leadership.
Provides professional and/or technical leadership in the execution of day-to-day program activities, as well as actively taking on-call responsibilities within the Emergency Operations team.
Communicates within and across departments to maximize information sharing around progress, needs, interdependencies, and accomplishments.
Participates in institutional task forces and other special committees related to the achievement of goals and objectives.
Facilitating and managing discussions at an executive level based on events, simulated or real-world events, by collecting and tracking action items by event documentation and event debriefs.
Organizing, developing, and administering training (i.e., Community exercises, tabletop drills) to faculty and staff.
The responsibilities listed are a general overview of the position and additional duties may be assigned.
Project Management. Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
Organizing and presenting presentations that create an environment for learning.
The ability to demonstrate leadership, accountability, and responsibility with peers of equal rank to the executive level to accomplish team goals.
Ability to monitor costs and expenses as well as the ability to manage and report those costs and expenses in relation to budgeted amounts.
Maintain control of and accountability for E.P stockpiles on reserve for any disaster.
Ability to develop and implement plans and processes for continuous monitoring, efficiency checks, and evaluation of procedures and services to meet specific department and enterprise requirements/needs.
Review and update regulatory standards in relation to Emergency Management to ensure compliance with accrediting bodies as they relate to the enterprise and communicate those changes with administrative stakeholders to ensure compliance from a regulatory perspective.
Build relationships through industry contacts, professional organizations, and individuals.
Attend external meetings (i.e., OEM, TNHRHHC) for additional outreach and information sharing related to Emergency Operations/Preparedness
Identifies, analyzes, reviews, and improves upon existing business processes for optimization and to meet standards of quality.
Maintenance of ongoing corrective action items from events, per regulatory standards.
Ongoing assessment of current and new processes for continual improvement/optimization.
The essence of training and mentoring on the job is the transfer of knowledge.
Whereas training can be considered more formal and scheduled, mentoring is often in the form of guidance and "hands-on" experiences.
These discussions normally center around a person's goal of learning job procedures, content, standards, analysis, and problem-solving.