Emergency Management Specialist - Office of Emergency Management - UTK

University of Tennessee • Knoxville, TN

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About The Position

This position reports to the Director of Emergency Management and is responsible for coordinating and conducting emergency preparedness planning initiatives in support of campus emergency planning to include departmental, venue, and special event planning efforts. Position will facilitate building level emergency action plans. This position will identify training needs, develop and deliver emergency preparedness and management training and provide planning and execution support to campus exercises. This position will manage outreach programs and coordinate closely with other Public Safety departments to connect emergency planning efforts with safety and security initiatives. This position will represent the office of emergency management and perform the duties of emergency operations center manager in the absence of the director.

Requirements

• Bachelor’s degree in emergency management, public health, or public administration.
• Substitute a related degree with 2 years emergency management type experience OR a bachelor’s degree in any field and 4 years’ experience working in emergency management OR 6 years’ experience working in emergency management.
• Must have extensive knowledge of the National Incident Management System and Incident Command System and the ability to employ those systems in the higher education industry.
• Skilled at presenting and collaborating with a variety of stakeholders.
• Completion of FEMA Independent Study Courses 100, 200, 230, 700 & 800
• Knowledge of or ability to learn the operation and employment of emergency management related software to include mass notification, planning, communications, and emergency operations software and equipment.
• Excellent verbal and written communication skills.
• Valid driver's license.

Nice To Haves

• Experience working at an emergency management agency or similar disaster response, emergency planning and preparedness activities as a primary job responsibility in a related industry.
• Experience operating in an Emergency Operations Center and/or an All Hazards Incident Management Team activated for an emergency.
• Experience with mass notification software.
• Experience delivering training and conducting exercises.
• Ability to lead and influence internal and external people/teams both in crisis and during preparation.
• Completion of FEMA courses IS-120, ICS 300

Responsibilities

• Coordinates the development and maintenance of building level plans.
• Provides guidance and expertise specific to emergency planning efforts at the division, college, and department level.
• Directs execution of emergency preparedness initiatives for campus venues and large events.
• Provides input and coordination for emergency plans to ensure they are maintained in accordance with the campus emergency management program.
• Provides guidance and expertise to college/division and department building emergency preparedness efforts to include risk analysis for building level hazards.
• Coordinates closely with UT Police Department to support building-level emergency preparedness planning and training initiatives across campus.
• Works collaboratively with UT Police Department and Environmental Health & Safety to develop and deliver integrated training that complements emergency preparedness efforts and reinforces a coordinated approach to campus safety.
• Provides active connection to EMS Vols assisting with outreach and awareness, coordinating with other departments and agencies, and supporting their logistical needs.
• Performs the duties of outreach and training manager.
• Provides training and exercise development, planning, and execution support for key campus emergency response personnel.
• Coordinates with external agencies including KEMA and TEMA.
• Leads outreach activities, awareness initiatives and delivers emergency preparedness training to students, faculty, and staff to strengthen campus-wide readiness.
• Actively participates in regional committees and collaborative groups that support the broader Knoxville community and enhance campus safety.
• Oversees program design, implementation, and cross-departmental coordination, including the development and implementation of new initiatives to advance emergency preparedness across the university community.
• Serves as the department administrative support responsible for performing general administrative tasks by following policies and procedures like scheduling, event support, supplies and overall logistics.
• Coordinates updates to the departmental website and intranet.
• Maintains, improves and promotes the campus safety app.
• Works with campus partners to add value to their goals through app features and promote adoption by the campus community.
• Serves as the Emergency Operations Center (EOC) manager during times of crisis and will oversee the emergency response teams coordination and support of interdisciplinary, multi-jurisdictional, inter-agency coordination to meet response and recovery goals.
• Makes time sensitive decisions during times of crisis and applies the Incident Command System (ICS) for delegation of decision making and information flow.

Benefits

• The University also offers a comprehensive benefits package, including reduced tuition for employee’s dependents that attend college in the University of Tennessee system.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level