Emergency Management Office Assistant
About The Position
As a member of the Department of Public Safety, Division of Emergency Management & Fire Prevention, the Emergency Management Office Assistant provides support to all members of the Division under the direction of the Emergency Management & Fire Prevention Director. This includes managing calendars, room reservations, and meeting logistics. This position is also responsible for organizing and processing fire inspection requests and reports and assisting with organizing and maintaining multiple spreadsheets and online systems. Also prepares correspondence, reports and presentation materials as well as copies files and maintains records. Assists with special projects as needed.
Requirements
- High School diploma or GED. Certification or vocational training may be preferred.
- 1 year of relevant experience required. 2-4 years of relevant experience preferred.
- Must be proficient with all Microsoft Office products, with an emphasis on Excel, Teams, Word, Outlook, and PowerPoint
- Comfortable with Adobe products, with an emphasis on Acrobat and Photoshop.
- Ability to communicate with a diverse population with academic, research, and business settings.
- Excellent written and verbal communication skills.
- Highly organized and able to independently manage multiple projects at once and attention to detail.
- Excellent critical thinking and problem-solving skills and the ability to work through complex issues required.
- Ability to work both independently and cooperatively with various levels of faculty, staff, administrators, students and outside agencies is required.
- Valid driver’s license required.
- This position is identified as an “Essential” position, whose presence is required regardless of the existence of an emergency condition, and whose absence from duty could endanger the safety and well-being of the campus population and/or physical plant.
Nice To Haves
- 2-4 years of relevant experience preferred.
- Certification or vocational training may be preferred.
- Ability to read and interpret plans, drawings or blueprints desired.
- CPR and first aid certification desired.
Responsibilities
- Managing calendars
- Room reservations
- Meeting logistics
- Organizing and processing fire inspection requests and reports
- Assisting with organizing and maintaining multiple spreadsheets and online systems
- Prepares correspondence, reports and presentation materials
- Copies files and maintains records
- Assists with special projects as needed
Benefits
- Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
