Embedded Administrative Assistant II

Ulteig•Saint Louis Park, MN

8h•Hybrid

About The Position

Ulteig has an outstanding opportunity for an Administrative Assistant II. This role is critical to supporting the leadership team and ensuring efficient day-to-day operations. Based on-site at a client location with a hybrid work schedule, the Administrative Assistant II performs a wide range of administrative and clerical responsibilities, provides coordination across key business functions, and offers backup support to other members of the administrative team. This position plays an essential part in maintaining an organized, productive, and professional office environment.

Requirements

A High School degree or equivalent (GED) is required.
Minimum of 2 years of administrative experience.
Strong organizational, multitasking, and time-management abilities.
Proficiency with office software, digital tools, and standard office equipment.
Effective written and verbal communication skills.
High attention to detail and accuracy.
Ability to work independently and collaboratively within a team environment.
Must have authorization to work permanently in the U.S.

Nice To Haves

Two-year technical degree preferred.

Responsibilities

Enter fleet usage and location data into company tracking systems to support asset management and operational planning.
Assist with Concur expense reporting, including submission, reconciliation, and ensuring compliance with corporate travel and expense policies.
Support timekeeping processes by verifying employee timesheets, ensuring timely submissions, pulling PTO reports, and resolving discrepancies in accordance with Xcel Energy payroll procedures.
Maintain confidentiality and adhere to company policies regarding sensitive operational, financial, and personnel information.
Perform data entry, document management, and general clerical tasks.
Compile, organize, and summarize information for reports, presentations, and internal communications.
Assist in planning and coordinating internal meetings and events.
Coordinate the T-Line on-call schedule.
Submit and track requests for new and existing employees across multiple departments, including: Facilities, IT, HR.
Generate LMS (Learning Management System) reports for internal employees.
Support purchasing activities, including materials procurement, FR/PPE ordering, and office supply management.
Provide general administrative support and perform other duties as assigned.
Serve as a primary point of contact for internal and external communications.
Collaborate with administrative staff and cross-functional teams to support departmental needs.
Assist with the upkeep and organization of SPS as-built documentation.
Handle sensitive information with discretion and professionalism.
Ensure compliance with organizational policies, privacy standards, and regulatory requirements.
Prioritize tasks effectively to meet deadlines in a fast-paced environment.
Adapt to shifting priorities while maintaining a professional and positive demeanor.