Elementary School Office Manager

Sioux City Community School District•Sioux City, IA

56d

About The Position

The Elementary School Office Manager will provide administrative and secretarial support to the Building Principal and Assistant Principal to include ensuring compliance of activities with financial, legal, and administrative requirements and providing information, recommendations, and/or direction to students, faculty, staff, and the general public. Assures smooth and efficient operation of the school office to maximize positive impact on the education of children.

Requirements

Typically requires a high school diploma at a minimum.
Job-related experience with increasing levels of responsibility is desired.
Must possess the ability to communicate effectively with a variety of individuals and groups from all levels of the organization.
May communicate with parents or guardians of the student(s).
The individual must have effective listening skills.
Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data.
Ability to work with a variety of data.
Problem-solving is required to identify issues and create action plans.
Problem-solving with data requires independent interpretation of guidelines
Must be able to use the computer, process electronic requests, and enter accounting information.
Able to retrieve and print information from various computer programs when needed.

Responsibilities

Screens inquiries of staff, students, parents, the public, etc. (e.g. phone calls, visitors, etc.) for the purpose of taking appropriate action, interpreting and applying policies and procedures, and/or directing to appropriate personnel for resolution.
Oversees and trains assigned staff for the purpose of guiding and monitoring their activities. Directs activities of other office personnel.
Compiles data from a wide variety of sources for the purpose of complying with financial, legal, and/or administrative requirements.
Coordinates a variety of programs and/or activities (e.g. appointments, meetings, conferences, workshops, travel and accommodations, work assignments, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance with established guidelines.
Maintains student records such as class rosters, weekly attendance reports, enrollment, and student files. Call the homes of absent students who have not called the school.
Maintains a wide variety of manual and electronic documents, confidential and non-confidential files, and records (e.g. calendars, appointment schedules, resource materials, etc.) for the purpose of providing up-to-date reference and audit trail. Submits required records, complete and concise reports on time.
Maintains accurate attendance sheets for teachers and substitute teachers for payroll. Sends in payroll forms each week.
Registers students to the building. Assists with assigning students to classrooms.
Assists with student health needs and administers basic first aid to students.
Oversees the requisition and storage of equipment, supplies, and materials for the purpose of ensuring the availability of required items. Maintains inventories of supplies and materials for the purpose of ensuring items' availability.
Ensures fiscal and material accountability with all equipment and supplies. Balance school accounts (receive book fees, bus fees, fines, etc.) Make bank deposits.
Performs record-keeping and clerical functions (e.g. scheduling, copying, instructional materials, filing, compiling lists, etc.) for the purpose of supporting assigned Administrator and/or department.
Prepares written materials (e.g. reports, forms, letters, memos, budgets, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information. Prepares school newsletter.
Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing a variety of administrative requirements.
Responds to inquiries in a timely manner from a wide variety of internal and external parties (e.g. district staff, other schools, state and federal agencies, the general public, students, etc.) for the purpose of providing information, facilitating communication among parties, and/or providing direction.
Supports assigned administrative personnel for the purpose of providing assistance with administrative functions. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.