Elections Technician Trainee - TEMPORARY

sjgov•Stockton, CA

11h

About The Position

Introduction This recruitment is being given to fill multiple temporary positions in the Registrar of Voters and to establish an eligible referral pool to fill future temporary opportunities. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. Pre-Employment Background : Potential new hires into this classification are required to successfully pass a pre-employment background investigation as a condition of employment. Final appointment cannot be made unless the eligible has successfully completed the background process TYPICAL DUTIES Learns to process voter registration documents, absentee voter applications and ballots and other election-related documents; to verify signatures on candidate nomination petitions; to maintain and update voter registration files; and to ensure compliance to all regulatory requirements. Learns to interpret and apply provisions of registration and election laws, regulations and related codes relevant to the assignment; assists with the coding, filing and retrieving of documents and records using standard alphabetical, numerical, coded and computerized filing systems; learns to examine documents, records and forms for accuracy and compliance to election laws and regulations. Assists the public; responds to routine questions from candidates, representatives of candidates, office holders, voters, and the general public regarding the elections process. Performs data entry required for voter information, affidavit tracking, absentee voting, and other election related information; assists with the processing of a variety of mail, including absentee ballot applications, new registrant information, and other election related mail; issues receipts for ballots and supplies. Prepares a variety of routine reports, forms, and other written communication. Operates a variety of modern office machines, voting machines and computers. Computes and collects fees; issues receipts; sells maps and voter indices; accepts filing fees. May assist with the recruitment and training of temporary election workers; learns to recruit polling places and to evaluate sites for accessibility in compliance with state and federal guidelines.

Requirements

Experience: One year of general clerical or office technical work, which included substantial public contact.
Substitutions: a) One year of business training in an approved vocational training program may substitute for the above-required experience; OR b) Completion of 30 semester/45 quarter units at an accredited college or university may substitute for the above-required experience.
License: Possession of a valid California driver’s license.
Special Requirement: Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the position, demonstrated general or software-specific computer proficiency may be required prior to appointment.
General office practices and procedures
Basic provisions of various federal, state and local laws, rules, regulations and ordinances related to the election process
Basic computer and modern office automation technology and computer software programs relevant to department operations
Basic filing and recordkeeping systems
Standard correspondence and report format
Language mechanics
Public relation techniques
Basic arithmetical operations related to clerical processes
Learn Registration-Elections terminology and laws
Read, understand and apply written regulations and other job related materials
Write clearly and legibly
Perform basic arithmetical operations
Match names and numbers
Utilize standard office procedures
Operate computers and related software
Establish and maintain effective working relationships with employees and the general public
Communicate effectively, both orally and in writing
Operate a variety of specialized office machines such as ballot card reader and microfiche reader

Responsibilities

Learns to process voter registration documents, absentee voter applications and ballots and other election-related documents
Verifies signatures on candidate nomination petitions
Maintains and updates voter registration files
Ensures compliance to all regulatory requirements
Interprets and applies provisions of registration and election laws, regulations and related codes relevant to the assignment
Assists with the coding, filing and retrieving of documents and records using standard alphabetical, numerical, coded and computerized filing systems
Examines documents, records and forms for accuracy and compliance to election laws and regulations
Assists the public
Responds to routine questions from candidates, representatives of candidates, office holders, voters, and the general public regarding the elections process
Performs data entry required for voter information, affidavit tracking, absentee voting, and other election related information
Assists with the processing of a variety of mail, including absentee ballot applications, new registrant information, and other election related mail
Issues receipts for ballots and supplies
Prepares a variety of routine reports, forms, and other written communication
Operates a variety of modern office machines, voting machines and computers
Computes and collects fees
Issues receipts
Sells maps and voter indices
Accepts filing fees
May assist with the recruitment and training of temporary election workers
Learns to recruit polling places and to evaluate sites for accessibility in compliance with state and federal guidelines