Election Program Trainee

State of Maryland•Talbot, MD

16h

About The Position

An Election Data Application Specialist II is the full performance level of specialized data processing work in a local election office. Employees produce and verify data output. Employees in this classification do not supervise but may provide advice and guidance to Election Data Application Specialist Is and other support staff. Employees receive general supervision from an Election Director, Election Deputy Director or other designated administrative staff. The work may require travel to data processing locations to attend meetings or to perform other assignments such as voter registration. Employees may be required to work evenings and weekends, particularly prior to and following an election. The Election Data Application Specialist I and II are differentiated on the basis of degree of supervisory control exercised by the supervisor over these employees. The Election Data Application Specialist I learns to perform duties under close supervision while the Election Data Application Specialist II performs the full range of duties under general supervision. NATURE OF WORK: An Election Program Trainee performs the entry level of work for specialized data processing, technical, and clerical services in a local election office. Employees in this classification learn election laws, regulations, policies and procedures of the election office and all election related programs. Employees in this classification develop a thorough understanding of one or more of these programs by performing a variety of duties utilizing one or several election related software systems. Employees in this classification do not supervise other positions. Employees in this classification receive close supervision from an Election Director, Election Deputy Director or other designated administrative staff and are expected to exercise considerable tact, discretion and judgment in all areas of work. Matters of confidentiality are given close attention by their supervisor. The work may require travel to schools, nursing homes or other facilities to perform the tasks related to their job assignment(s). Employees may be required to work evenings and weekends, particularly prior to and following an election. Positions in this classification are evaluated by using the classification job evaluation methodology. The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification. The Election Program Trainee, Election Program Assistant I and Election Program Assistant II are differentiated on the basis of degree of supervisory control exercised by the supervisor over these employees. The Election Program Trainee learns to perform duties under close supervision. The Election Program Assistant I performs duties under moderate supervision. The Election Program Assistant II may lead other support staff in a particular area or perform advanced level duties under general supervision.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Six months of general office experience including data entry, record filing and maintenance, multiline phone use, general computer skills and email software.
General clerical, data processing, technical or administrative experience is defined as work performing a variety of duties which are clear-cut and typically found in office settings, such as filing, copying, inputting data, general computer skills, and directing telephone calls.
Note: Candidates may substitute thirty credit hours from an accredited college or university for the required experience.
Employees in this classification are required to be registered voters in the State of Maryland in accordance with the Election Law Article, Section 2-207(d), Annotated Code of Maryland.
Employees in this classification may not hold or be a candidate for any elective public or political party office or any other office created under the Constitution or laws of this State in accordance with the Election Law Article, Section 2-301(b).
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Nice To Haves

Experience with Microsoft office.
Experience operating office equipment.
Experience maintaining detailed records.
Experience remaining organized in a fast paced environment.
Experience meeting deadlines.

Responsibilities

Learns to perform accurate data entry following the processes and procedures of the Statewide Voter Registration System
Learns to prioritize work to assure timely completion of data processing tasks in accordance with office policies and procedures
Learns to identify and report discrepancies and issues
Learns to register voters and how to respond to voter registration inquiries
May learn to assist in recruitment of election judges to staff polling places
May learn to assist in organizing and implementing training sessions following established policies and procedures
May learn to assist with voting equipment maintenance, inventory and preparation
May learn to assist with identifying polling place facilities to comply with election laws, regulations, policies and procedures
May learn to assist in maintaining inventory and office supplies
May learn to assist in accepting and processing candidate and committee filings
May provide the full range of specialized clerical work in a local election office
Performs other related duties.

Benefits

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.
As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled.
The State of Maryland will subsidize the remaining 75% of the cost for these benefits.
You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave may be granted to a contractual employee at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

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