ELECTION CLERK (Clerk V)

Cook County Clerk's Office•Chicago, IL

About The Position

The Election Clerk reports directly to Election Division Supervisor and is responsible for the election day assignments of election judges for assigned Cook County suburban townships for each election cycle. Th e Election Clerk duties also will include data entry and quality control of petitions, voter registration, candidate filing and records examination. The Election Clerk is responsible for supporting the administration of elections by performing a variety of tasks before, during, and after the election process. The Election Clerk will be responsible for the preparation of equipment for Election Day, record and maintain accurate accounts of equipment and supplies for inventory purposes. This role ensures that elections are conducted accurately, efficiently and in compliance with all legal requirements. The Election Clerk plays a crucial part in maintaining the integrity of the election process.

Requirements

Possession of a High School Diploma or a General Education Development (G.E.D.) certificate.
Two (2) years of experience performing elections related work.
Proficiency with Microsoft Word and Excel.
Resume and application must clearly indicate duration of, and nature of work experience and education for consideration in accordance with specific Minimum and Preferred Qualifications.
If your resume and application do not reflect that you meet the Minimum Qualifications for the Position, you will not be eligible for this Position.
Candidates will be required to provide proof of educational credentials and any applicable license or certifications as listed above at time of interview.
Knowledge of the election process including a basic understanding of working in accordance with statutory guidelines.
Proficient in the use of Microsoft Office including Word and Excel.
Ability to resolve conflicts or problems with minimal supervision.
Ability to demonstrate excellent customer service, including always maintaining a professional demeanor while communicating with township committee people and election judges.
Ability to work under pressure to meet strict deadlines.
Ability to communicate effectively and to work well as part of a creative and problem-solving team.
Ability to work on multiple projects and prioritize for optimum results.
Ability to work under pressure while multi-tasking and be able to meet strict deadlines.
Ability to work overtime including evenings, weekends, and holidays during the election cycle.

Responsibilities

Provide excellent customer service while processing in-person and telephonic customer inquiries.
Receiving and processing candidate filings, record examinations, objections to nomination petitions and other elections-specific filings.
Assigns election judges for election day and nursing home voting.
Ensures the assigned suburban townships are staffed with trained election judges.
Communicates with assigned township committee people and election judges via phone and email.
Works with township committee people and other community groups to recruit election judges.
Maintains internal database of trained and active township election judge(s) for their assigned townships.
Attends election judge recruitment events and training events for assigned townships as directed by Judges Unit Supervisor.
Performs data entry of voter registration, candidate petitions, polling place assignments and mail voting applications.
Performs quality control tasks related to voter registration events and petition challenges.
Coordinates assignment of polling places.
Communicates with Early Voting facilities and Early Voting Judges to ensure the orderly administration of all Early Voting activities.
Assist in the preparation and distribution of election materials, including ballots, voting machines, and supplies.
Conduct pre-election logic and accuracy testing of voting equipment and systems.
Monitor and manage the operation of voting machines and other election equipment.
Address and resolve any issues with voting equipment.
Perform election tabulations, reconciliation, rework activities and canvassing.
Perform pre-election and post-election E- pollbook processing.
Prepare for the disposal of records and equipment in accordance with outlined retention requirements.
Follow the equipment logistics plan established by Elections management.
Ensure quality assurance measures are properly conducted.
Perform decomposition of election equipment.
Work off site as directed.
Perform other duties as assigned.