EHS / HR Administrative Assistant

US Tsubaki Holdings•Chicopee, MA

7d•$20 - $30

About The Position

The TSUBAKI name is synonymous with excellence in quality, dependability and customer service. U.S. Tsubaki Automotive, LLC is an international tier-one supplier of high-speed chain drive systems to the automotive industry. The EHS/HR Administrative Assistant provides administrative support to the Environmental Health & Safety (EHS) and Human Resources (HR) departments. This role ensures compliance with safety regulations, assists with HR processes, and maintains accurate documentation to support organizational goals.

Requirements

High school diploma or equivalent preferred; equivalent relevant experience may be considered
2 -3 of administrative experience preferably in HR or EHS.
Good communication skills, both written and verbal.
Good attention to detail.
Strong organizational and time management skills.
Excellent Microsoft Office Experience with emphasis in Outlook, Excel and PowerPoint.
Experience with OSHA Regulations and General Industry Standards
Basic understanding of the business including key safety and environmental issues.
Ability to work with individuals across the organization, including management and customers.
Basic understanding of relevant local and regional regulatory and legal requirements.
Appropriate urgency when it comes to reacting to safety concerns
Connect well with others and possess an approachable demeanor
Ability to put differences aside, dealing with difficult situations
Demonstrate genuine concern for employees

Nice To Haves

Learning Management Software Experience and Program Design highly desired.

Responsibilities

Provide comprehensive, administrative and organizational support for the entire EHS program.
Support the overall Environmental Management System (EMS) to ensure compliance with all regulatory agencies on a local, state and federal level and conformance to the ISO14001 standard.
Assist with providing and maintaining appropriate procedures, policies, and forms with regards to requests made by local, state and federal regulatory agencies
Assist with scheduling and coordinating safety training sessions.
Ensure all required training records have been received from employees and ensure all such records are properly filed and that all training documents are properly catalogued in the QMS systems.
Audit, update and maintain SDS for facilities, as well as labeling program.
Assist with ensuring hazardous waste is shipped off-site to a licensed disposal company in accordance with State and Federal requirements.
Assist to maintain, file and ensure manifests are within the compliance of State and Federal regulations for hazardous and non-hazardous waste.
Prepare reports related to incident tracking, audits, and inspections.
Support EHS team in implementing safety programs and initiatives.
Conduct periodic equipment and inventory inspections (example: Eyewash stations, fire extinguishers etc.)
Maintain filing systems (electronic and physical).
Encourage and support associate and manager self-service, where available.
Where not available, ensure accurate and timely entry of HR data (hires, data changes, terminations).
Payroll-Timecard management.
Work with supervisors to avoid timecard discrepancies such as time–off balances and leaves of absence.
Ensure alignment to timekeeping policies.
Maintain and keep track of Time & Attendance for hourly non-exempt employees to ensure compliance with all work rules.
Maintains personnel filing system and record retention program per company policy.
Assist with programs and activities such as annual benefits, open enrollment communications, year-round wellness initiatives; recognition programs for length of service, retirement; picnics, breakfasts, and charitable events.
Post internal notices on communication boards and monitors.
Provide administrative support for recruitment, onboarding, and employee record management.
Coordinate employee training sessions and maintain employee training records.
Respond to employee inquiries and direct them to appropriate resources.
Manage calendars, schedule meetings, and prepare meeting materials.
Prepare correspondence, reports, and presentations as needed.
Handle confidential information with discretion.

Benefits

health benefits effective on date of hire
dental and vision benefits effective on the first of the month following date of hire
Paid Time Off ("PTO")
11 paid holidays
generous 401(k) match and profit sharing
annual bonus potential
life insurance
short and long-term disability
flexible spending accounts
commuter benefits
education reimbursement
home and auto insurance discounts
and pet insurance