EHS Facilities Manager for the Division of Emergency Housing Services

City of New York•New York City, NY

About The Position

About the Agency: The NYC Department Housing Preservation & Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love. - We maintain building and resident safety and health - We create opportunities for New Yorkers through housing affordability - We engage New Yorkers to build and sustain neighborhood strength and diversity. HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness, Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth. Your Team: The Office of Enforcement and Neighborhood Services (OENS) lead the agency’s effort to work closely with other HPD divisions and outside community partners to identify buildings in distress, assess and develop appropriate strategies to address those properties and work closely with responsible owners to develop a plan to improve conditions and return buildings to firm financial footing and physical health. OENS uses enforcement tools within its Division of Code Enforcement, Housing Litigation Division, Emergency Operations and Enhanced Enforcement, and the Division of Neighborhood Preservation to ensure compliance with legal and regulatory obligations. The Office of Enforcement and Neighborhood Services is composed of seven divisions: Data Management & Technology (DMT), Division of Neighborhood Preservation (DNP), Administration & Internal Compliance (AIC), Housing Litigation Division (HLD), Division of Code Enforcement (DCE), and Emergency Operations and Enhanced Enforcement Division (EOD) and Division of Emergency Housing Services (EHS). Your Impact: Emergency Housing Services (EHS) provides shelter and relocation assistance to households who are displaced from their homes due to fires and city-vacated orders. Shelter accommodations for households with children are offered through three Family Living Centers (“FLC”) that are operated by contracted community-based human service organizations who provide on-stie case management and 24-hour security. Single and adult households are offered shelter accommodations at Single Room Occupancy buildings. Your Role: Your role will be the EHS Facilities Manager/Multiple Dwelling Specialist Level 2. EHS needs a full-time Facilities Manager as soon as possible to implement and monitor critical repairs that are quickly becoming emergency repairs. The Facility Manager also needs to visit family centers several times a week if not daily to ensure that repair work is properly and timely defined and performed, to enforce compliance with procurement protocols and HPD policies and standards, and most importantly to keep facility residents, staff, and the community safe. In addition, EHS facility manager will work with the SRO buildings to ensure the buildings are being maintained properly and to identify any deficiencies that may affect overall client well-being.

Requirements

Five years of full-time paid experience in the inspection of buildings for compliance with the New York City Multiple Dwelling Law, Housing Maintenance Code, Building Code, Zoning Regulations and other pertinent laws, rules and regulations; or
An associate degree from an accredited college in civil or mechanical engineering technology, architectural technology, or a related field and three years of full-time paid experience in building design or the engineering and/or architectural aspects related to building design and/or construction; or
Education and/or experience which is equivalent to "1" or "2".

Nice To Haves

3+ year’s work experience in construction management overseeing all major trades (e.g., general construction, HVAC, electrical, plumbing, elevator etc.)
Experience in managing and evaluating performance of contracted vendors for maintenance, security and building system services.
Knowledge of construction methodologies with the ability to prepare and review scopes of work, blueprints, cost estimates, budgets and other technical aspects of construction
Familiarity with NYC building codes, zoning resolutions, rules, regulations, and quality standards
Experience overseeing/ supervising construction staff, inspectors and/ or contractors
Must possess excellent professional writing and oral communication skills with ability to translate technical information into clear updates for non-technical staff.
Must be proficient in MS Excel, MS Word, and MS Outlook.
Knowledge of security systems and protocols, including access control.
Experience in overseeing emergency preparedness plans (fire, evacuation, shelter in place)
Skilled at monitoring facility related expenses and identifying cost saving opportunities where possible.
Ability to prioritize multiple projects.
Ability to generate reports as directed by program director.
A motor vehicle's license is preferred since this position requires extensive fieldwork in the five boroughs and the sites to be visited may not be near public transportation

Responsibilities

Oversee property management activities at HPD Family Living Centers (FLC) including but not limited to major and routine repairs throughout FLC facilities and inside client units daily. Other routine maintenance such as annual boiler inspections and façade maintenance, maintenance supplies and move-in kits inventory management, compliance management and enforcement of local laws pertaining to property management and maintenance.
Must be on site at all facilities at least twice a week to conduct visual assessments of facilities and coordinate with contractors’ facility management teams to identify repair needs, monitor ongoing jobs, and inspect completed jobs.
Review and approve job scopes and vendor selection in accordance with FLC contracts.
For major repair projects, coordinate with the facility Directors, facility maintenance teams, and HPD program Director to develop project scopes, budgets, and timelines.
As needed, provide technical guidance and assistance to facility staff around repair and maintenance functions, including direct training or training coordination.
Enforce compliance with property management and fire safety laws and rules.
Review EHS RCU’s Monthly Facilities Violation report and follow up with the respective facility to ensure corrective action is taken.
Review contract and annual budgets to ensure sufficient funds for routine and emergency repairs, maintenance work, maintenance supplies, and move-in kits. Work with the facility Directors and HPD program Director to ensure the repair budget is judiciously utilized to ensure adequate coverage across budget timeframes and to prevent waste.
Work with the SRO case management team to respond to any complaints concerning HPD affiliated SROs.
Accompany SRO case managers on client room inspections to identify any safety or health concerns.
Conduct periodic unannounced visits to SROs to make routine safety and health inspections and provide a written report with recommendations for improvement.