Educator Records and Data Coordinator

Archdiocese of St. Louis • Webster Groves, MO

1d

About The Position

The Archdiocese of St. Louis Catholic Education and Formation features an expansive coalition of schools that allow our children to develop a sense of purpose and value, receive a higher quality education, join a welcoming community and feel secure in a a dynamic future. We have a rich history, with its establishment 200 years ago by St. Rose Phillppine Duchesne. A coalition of schools serving over 50,000 students (PreK-12) within an 11-county area. The educational experience provided to our students and their families is rooted in a higher calling from God to honor and celebrate the gifts He has given us.
Job SummaryResponsibilities include but are not limited to:

Personnel file management, including educator credentials and contracts, paper and electronic
Manage educator transfers
Upload of ARCHHR new hire and contract renewal data 3 times per year Sept, Dec & April), for evaluation entry and reporting purposes.
Design process for converting credentials and contracts from paper files to electronic records
Receipt and review educator official transcripts and certifications to file appropriately and to determine salary Step and Lane upon request
D/base entry of educator credential data and d/base management of electronic data transfers
Manage withdrawn files for compliance and potential re-entry
Ongoing purge of withdrawn files (ten-year hold process, including conversion from paper files to electronic withdrawal records)
Assist with customer service calls and emails from pastors, principals, business managers, and educators regarding teacher personnel files which include contracts, certifications, salary scales/ranges, and withdrawals (terminations)

Requirements

• Detail orientation, with focus on quality of work
• Critical thinking and analytical skills
• Customer service mindset with friendly demeanor and action-oriented problem-solving skills
• Willing to work independently on projects, while collaborating with OCEF colleagues and Curia partners on long-term goals and outcomes for educators and education leaders
• Ability to juggle multiple priorities and projects, based on a seasonal school-year schedule
• Understand hiring cycles for education and manage workload to accommodate deadlines for compliance
• Strong communication and organizational skills
• Excellent time manager, independent worker
• D/base understanding/experience
• Proficient in Microsoft Office specifically .xls

Nice To Haves

• Education experience desired: understanding of certification and step-and-lane process

Responsibilities

• Personnel file management, including educator credentials and contracts, paper and electronic
• Manage educator transfers
• Upload of ARCHHR new hire and contract renewal data 3 times per year Sept, Dec & April), for evaluation entry and reporting purposes.
• Design process for converting credentials and contracts from paper files to electronic records
• Receipt and review educator official transcripts and certifications to file appropriately and to determine salary Step and Lane upon request
• D/base entry of educator credential data and d/base management of electronic data transfers
• Manage withdrawn files for compliance and potential re-entry
• Ongoing purge of withdrawn files (ten-year hold process, including conversion from paper files to electronic withdrawal records)
• Assist with customer service calls and emails from pastors, principals, business managers, and educators regarding teacher personnel files which include contracts, certifications, salary scales/ranges, and withdrawals (terminations)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed