Education Programs Coordinator II - Federal Grants

State of Vermont • Calais, VT

10d

About The Position

The Education Programs Coordinator II provides leadership and oversight for the Agency of Education’s Federal Grant Programs. These federally funded education programs support local education agencies (LEAs), educators, and students across Vermont. This role is responsible for administering federal grants; ensuring compliance with applicable federal and state laws and regulations; providing high-quality technical assistance; and collaborating with internal and external partners to maximize program effectiveness and impact.
The position plays a key role in strategic planning, continuous improvement, and aligning federally funded activities with statewide educational priorities and Agency goals.

Requirements

• Bachelor’s degree in education, public administration, or related field AND five (5) years or more at a professional level education, program development, or leadership role in a public or private educational institution.
• Three (3) years or more as an Education Programs Coordinator I with the State of Vermont.

Nice To Haves

• Master’s degree.
• Experience working in a school, school district, supervisory union, or education-related agency.
• Prior experience administering or managing grants, particularly federal education grants.
• Knowledge of best practices related to educator preparation, professional learning, mentoring, evaluation, or educator workforce development.

Responsibilities

• Oversee the annual allocation and disbursement of federal education funds to LEAs, ensuring compliance with all applicable program requirements, timelines, and fiscal controls.
• Review, approve, and provide guidance on grant applications, amendments, and related submissions in collaboration with the Grants Management Team.
• Maintain expert-level knowledge of federal education statutes, regulations, and guidance, including the Elementary and Secondary Education Act (ESEA), Code of Federal Regulations (CFR), Uniform Grant Guidance (2 CFR Part 200), Education Department General Administrative Regulations (EDGAR), and related administrative requirements.
• Collect, validate, and report required programmatic and fiscal data to the U.S. Department of Education and other oversight entities.
• Participate in federal monitoring, audits, and reporting processes, including the development of responses, corrective action plans, and follow-up documentation as needed.
• Conduct on-site monitoring visits and desk reviews to assess LEA compliance with federal requirements, identify areas of risk, and support corrective action and continuous improvement.
• Provide technical assistance to LEAs on the effective and compliant use of federal funds through consultations, written guidance, meetings, and training sessions.
• Support LEAs in maximizing the effective and compliant use of federal funds by reviewing fiscal data, identifying funding opportunities, and providing guidance aligned with program objectives and grants management best practices.
• Plan, develop, and facilitate workshops and presentations for conferences and professional learning events.
• Maintain and regularly update program-specific web content and guidance materials to ensure accuracy, clarity, and accessibility.
• Work across divisions within the Agency of Education to align funded activities with broader programmatic initiatives, educator workforce priorities, and compliance requirements.
• Collaborate with federal program officers, national technical assistance providers, and other state education agencies to support effective program administration.
• Partner with school districts, institutions of higher education, community organizations, and other stakeholders to design and implement programs that strengthen educator preparation, professional learning, and retention.
• Contribute to the strategic direction of the Grants Management Team by evaluating and improving policies, procedures, and practices to enhance efficiency, compliance, and program impact.

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees