Education Coordinator

University of Arkansas for Medical Sciences•Little Rock, AR

About The Position

The Education Coordinator advances the educational missions of the Nuclear Education Online (NEO) program, the Department of Pharmacy Practice residency and fellowship programs, and the Department of Pharmacy Practice’s contributions to the PharmD professional degree program and provides administrative support in each of these areas. The Education Coordinator is continually involved in a wide variety of duties and works closely with the Pharmacy Practice Department Chair and Vice Chairs, the NEO Director, and Residency Program Directors (RPDs) to effectively manage administrative workflow of these educational programs and maintain and report learner- and program-level data. This position will also provide administrative support for faculty and staff in the Department of Pharmacy Practice.

Requirements

Bachelor’s degree plus three (3) years of administrative or coordinating educational programs experience or High School diploma/GED plus seven (7) years of administrative or coordinating educational programs experience required.
Must be proficient with Microsoft Office Programs including, Outlook, Word, and Excel.
Must have outstanding organizational and communication skills.

Nice To Haves

Four (4) years of experience in business, financial, administration, management, or grant management.
Working knowledge of Workday and UAMS GUS.

Responsibilities

Assist in the design, development, and management of online and print educational materials, marketing content (print, video, social media), and promotional resources for NEO and Pharmacy Practice programs.
Support recruitment, enrollment, onboarding, orientation, completion tracking, and credentialing for NEO participants, residents, and fellows; maintain secure trainee records and issue certificates of completion.
Coordinate resident and fellow application reviews, interviews, Chief Resident and Postgraduate Committee processes, and preceptor development planning.
Monitor resident, fellow, and preceptor evaluations; track educational objectives, accreditation compliance updates, rotation schedules, leave records, and faculty/preceptor credentials.
Assist with accreditation documentation preparation and participate in onsite accreditation reviews.
Reconcile and report program budgets; process invoices, payments, purchasing, interdepartmental transfers, startup accounts, contracts (NTRACTS or UAMS-approved systems), and travel expenses; provide quarterly financial reports.
Prepare and present enrollment, budget, and programmatic statistical reports for leadership.
Coordinate administrative and programmatic functions with internal departments and external partners, including the University of New Mexico and national organizations.
Plan and manage marketing events, onboarding sessions, graduation ceremonies, luncheons, receptions, and departmental meetings.
Attend Residency Program Director (RPD) meetings; document minutes and support follow-up action items for the Vice Chair for Postgraduate Professional Training.
Provide teaching and academic program support for the PharmD curriculum, including classroom scheduling, technology coordination, teaching material review, and student request management.
Manage departmental correspondence, filing systems, meeting scheduling, and workspace resources (hardware, software, office supplies) in coordination with UAMS IT.
Maintain organized systems for departmental documentation and reporting.
Perform additional duties as assigned to support departmental operations.