Early Childhood Learning Center (ECLC) Operations Manager

Ascension Catholic Academy • Minneapolis, MN

10d

About The Position

ECLC Operations Manager Position Summary The Operations Managers a full-time position supporting the four ACA Early Childhood Learning Center (ECLC) programs. This role blends operational leadership with high-level administrative and billing responsibilities. The position ensures consistent, high-quality operations across multiple preschool sites; supports regulatory compliance; manages administrative and billing systems; and helps maintain positive relationships with families, staff, and community partners.

Requirements

• Associate’s degree in Early Childhood Education, Business Administration, Human Services, or a related field.
• Minimum of 2 years of administrative experience, preferably in an education, childcare, or nonprofit setting.
• Strong understanding of early childhood operations, licensing, or compliance systems.
• Demonstrated proficiency with spreadsheets, databases, and digital record-keeping.
• Excellent written and verbal communication skills.
• Strong organizational abilities with consistent attention to detail.
• Ability to multitask, prioritize, and manage time in a fast-paced environment.
• Ability to maintain confidentiality regarding family, staff, and program information.
• Ability to lift and move up to 40 pounds, as needed for classroom or event support.

Nice To Haves

• Bachelor’s degree in Early Childhood Education, Business Administration, Education Administration, or a related field.
• Experience in early childhood education settings, particularly preschool or childcare programs.
• Familiarity with Minnesota DHS licensing standards, Parent Aware, CACFP, and MDH immunization audits.
• Experience with tuition billing, scholarship processing, or financial tracking.
• Fluency in Spanish

Responsibilities

• Support the ECLC Director
• Develop, implement, and monitor operational systems across all ECLC sites.
• Work collaboratively with K-8 school administrative teams and church administrative teams.
• Coordinate and conduct tours for prospective families.
• Be knowledgeable with programs such as Brightwheel and Class Dojo to be able to assist families
• Support partnerships with community organizations and vendors.
• Track new admissions and maintain enrollment spreadsheets.
• Collect and organize enrollment paperwork.
• Manage Early Learning Scholarship and County Child Care Assistance processes, including tracking, communication, and documentation.
• Work with ACA marketing to maintain current website and program materials.
• Coordinate special events, including planning, purchasing, promotion, and event-day support.
• Order supplies using approved vendors and maintain inventory awareness.
• Set up billing, track payments and maintain accurate billing records.
• Manage scholarship invoicing, reimbursement tracking, and documentation.
• Partner with ACA Finance Department to ensure accurate payment reconciliation.

Benefits

• Ascension Catholic Academy provides a comprehensive benefits package designed to support our employees’ health, financial security, and work-life balance.
• Our benefits include medical and dental insurance coverage for employees and their eligible dependents, with options for a Health Savings Account (HSA) or a Flexible Spending Account (FSA), depending on the chosen health plan.
• Employees receive life insurance with the option for supplemental coverage, as well as long-term disability protection.
• We offer a 403(b) retirement plan with a 3% employer match for retirement planning.
• Full benefit details, terms, and conditions are outlined in Ascension’s Employee Handbook and plan documents, available upon request.
• Eligibility for certain benefits may vary based on employment status and length of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree