ECE Department Events Student Assistant

The University of Texas at Austin•Austin, UT

6d•$12•Onsite

About The Position

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. At UT Austin, we say “What starts here changes the world.” As a member of the university community, you will be part of an organization that is internationally recognized for our academic programs and research. Your work will have meaning and make a difference not only in the lives of our faculty, staff, and students, but also those who are impacted by our first class academic and research programs. About ECE Events The Texas ECE Events office produces all Department Chair events including Welcome Week, Symposiums/Conferences, Alumni Events, Retirement Celebrations, Awards Ceremonies, etc. Smaller scale events include catering for meetings, room setups, and working with other offices to assist with their events. Position Purpose Working closely with the Texas ECE Sr. Events Coordinator, the successful candidate will conduct various skill-building tasks with variety and responsibility. The position is suited for someone who likes planning, problem-solving, writing, as well as to working independently and as a team, multi-task, create and document work processes, and stay organized. This position will require customer service skills and event coordination interest. Hours per week: 15 - 20 hours Job Start Date: January 12, 2026 Desired Class Level(s): Current Sophomore or Junior Level preferred

Requirements

Must be a current student at the University of Texas at Austin.
Creative thinker, able to help brainstorm fun event themes, activities, prizes, etc.
Proficiency with (or ability to quickly learn) basic computer programs such as Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Google applications (Drive, Forms, Sheets), UT Box, RSVP management software (like CVENT, Airtable, Event Farm).
The position is well-suited for a person who is a productive self-starter, resourceful, able to multitask, able to think on their feet and be customer service oriented.

Nice To Haves

Previous experience with event planning, catering coordination, food handling or customer service

Responsibilities

Promote and represent Texas ECE throughout the engineering community and provide support with Departmental and Alumni events.
Assisting with event day set-up/tear-down and execution (i.e., catering, registration, signage, and safety requirements) at events.
Become an advanced user of UT Canvas, Airtable, CVENT, and Event Farm.
Keep up to date on department event calendars and promote events through website posts, canvas announcements, etc.
Participate in regular trainings and department activities to promote team building and collaboration, as well as individual development.
Create administrative documents such as registration lists, name tags, floorplan layouts, etc.
Managing digital event and poster signage
Assisting with general events, meetings, and department needs.
Archiving and filing documents in UT Box.
Your duties are likely to evolve as you gain experience within the department.