EC Office Coordinator Treasurer

Cabarrus County School District•Concord, NC

About The Position

Performs intermediate skilled administrative support work by maintaining accurate records of budget activity and financial reports, preparing contracts, processing purchase orders, receiving and managing incoming/outgoing monies, daily management of staffing lists, working with the director and staff to complete requests for information or correspondence, taking and responding to inquiries, and related work as apparent or assigned. Work is performed under the limited supervision of the Director of Exceptional Children’s Programs. Combination of education and experience equivalent to graduation from a two year or community college with coursework in finance, business or accounting. PC skills required. Experience with Microsoft Word and Excel required. Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques. Thorough knowledge of school system business and accounting functions, organization and policies. Thorough knowledge of business English and spelling. Ability to read and follow procedures and instructions. Ability to organize and perform work independently. Ability to operate standard office equipment and related hardware and software. Ability to learn specialized software and equipment related to business need. Ability to establish and maintain effective working relationships with associates and the general public. Salary Pay Grade NC11 Reports to Director of Exceptional Children’s Programs

Requirements

Combination of education and experience equivalent to graduation from a two year or community college with coursework in finance, business or accounting.
PC skills required.
Experience with Microsoft Word and Excel required.
Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques.
Thorough knowledge of school system business and accounting functions, organization and policies.
Thorough knowledge of business English and spelling.
Ability to read and follow procedures and instructions.
Ability to organize and perform work independently.
Ability to operate standard office equipment and related hardware and software.
Ability to learn specialized software and equipment related to business need.
Ability to establish and maintain effective working relationships with associates and the general public.

Responsibilities

Manage payroll for the EC Department
Create and manage transportation contracts and community-based trainings, including creating trips in the transportation software and managing the financial processes
Gather quotes, process purchase orders, and monitor inventory for the EC and Related Services Departments
Daily management of staffing lists related to multiple funding sources
Daily monitoring and management of random moment in time procedures
Weekly management of short-term assignments
Reviews and processes staff development reimbursement requests; verifies documentation
Maintain licensure tracking forms and manages reimbursements for the Related Services Department
Process monthly mileage reimbursements for the EC and Related Services Departments
Prepares and maintains financial systems, records and reports for multiple funding sources and grants
Writes checks for student programs; maintains separate accounts for the program.
Assist with budgeting planning and monitoring
Reconcile bank statements
Receives and receipts funds
Posts receipts and disbursements to department fund accounts
Works with the director and other staff on correspondence, special requests, reports, finances, or filling requests for information and reports
Prepares for and assists with financial audits; Maintains internal audit policies and procedures
Maintains department specific forms and information
Performs related and general clerical work as required