Early Learning Apprentice and Substitute Coordinator

Wu Yee Children's Services•San Francisco, CA

2d•$32 - $40•Onsite

About The Position

Wu Yee Children’s Services believes nothing is more essential than excellent child care and education for all our children, right from the start. The Early Learning Apprentice and substitute Coordinator is critical for managing support of the Early Learning apprentices and substitutes. This position carries the primary responsibility for supporting the coordination of placement and scheduling for apprentices working for Wu Yee Children's Services, as well as for the pool of Teacher Assistants and Substitutes. The coordinator designs and executes the intake and orientation process for these groups, ensuring a smooth transition into the Early Learning department. They will develop and maintain robust, real-time tracking systems to monitor placement stability, progress, and compliance. This role serves as the logistical lead for the Substitute and Teacher Assistant workforce: managing onboarding, scheduling, and operational troubleshooting. Finally, this role will support Mentor Teacher Seminars and monitor the goals of both mentors and apprentices. Location: 827 Broadway St San Francisco CA (Req #1668) (Bilingual - Chinese or Spanish) Full time 40 hours per week - Onsite

Requirements

Bachelor's degree in early education or, Child Development or a related field and 24 ECE units and adult learning preferred or ability to demonstrate work related equivalency.
Knowledge of the San Francisco Community.
Minimum of 3 years of experience working in program coordination
2 years of experience in Early Learning programming.
Proven experience designing and coordinating training, orientation, or onboarding programs for new staff or participants.
Demonstrated proficiency in developing and managing robust tracking systems (databases, advanced spreadsheets, or project management software) for high-volume participant data.
Strong computer skills, including proficiency in Excel, PowerPoint, and database management.
Availability to work some weekends and evenings throughout the year as required.

Responsibilities

Placement & scheduling: Lead the coordination of placement and ongoing scheduling for all apprentices working for Wu Yee Children's Services, ensuring placements align with program needs and apprentice learning.
Orientation & Onboarding: Design, schedule, and lead comprehensive orientation sessions for incoming apprentice cohorts, ensuring participants are fully prepared for their specific classroom roles.
Tracking & Monitoring: Develop and manage real-time tracking system for the apprentice lifecycle, including orientation completion, placement metrics, and compliance records.
Integration Support: Monitor apprentice integration closely, identifying and flagging potential placement or retention issues early to the Early Learning Projects Manager and Center Manager for timely intervention.
Point of Contact: Will be the primary contact for all IRISE staff.
Onboarding & Intake: Oversee the onboarding process for the substitutes and teacher assistant, coordinating with HR to ensure all intake requirements, site orientations, and initial placements are completed effectively.
Scheduling & Development: Organize and facilitate comprehensive training and orientation sessions for substitutes to ensure they are aligned with the program standards, safety protocols, and curriculum expectations.
Troubleshooting & Support: Act as the primary point of contact to troubleshoot logistical challenges with the substitute pool, including resolving scheduling conflicts, addressing system/platform issues, and managing placement concerns will be supported and in the partnership with the Regional Managers.
Meet with mentor teachers on a monthly basis to discuss apprentice progress and needs.
Coordinate monthly mandatory mentor teacher meetings, including setting agendas and documenting attendance/key discussion points.
Support participating mentor teachers in their work with apprentices, serving as a liaison for resource allocation and program compliance.
Serve as the Coordinator and Liaison for the Californica Mentor Teacher Project.
Review and collect training documentation and requirements for reimbursements and stipend pay.
Support the Mentor Teacher Selection Committee.
Prepare and submit onboarding, placement, and mentor teacher reports as required, ensuring data accuracy from the tracking system.
Serve as the primary internal point of contact for the staff (HR, site managers, etc.) regarding apprentice and substitute placement and current status.
Coordinate with the departmental management to arrange staffing and schedules for the mandatory orientation events.
Other duties as assigned.