Administrative Liaison

Miami Valley School•Dayton, OH

About The Position

Early Childhood and Lower School Administrative Liaisons are educational leaders who help refine a truly differentiated educational opportunity as MVS becomes a nationally-recognized leader in experience-based learning. The Lower School Administrative Liaison at The Miami Valley School performs diverse administrative functions that promote the successful day-to-day operation of the Lower School division and the school. They coordinate, organize, oversee and perform everyday clerical and administrative duties associated with school operations. They also provide secretarial assistance to the directors and serve as a liaison between students, staff and caregivers.

Requirements

Undergraduate Degree
Demonstrate computer literacy and proficiency (e.g., Google suite of applications, student information systems and online grade book programs, such as Blackbaud, and Canvas LMS)
Desire to work with teenage students in an experiential and “hands-on” setting

Responsibilities

Oversee, coordinate and perform day to day administrative functions
Prepare and maintain student records and ensure that they are updated on a regular basis
Provide secretarial assistance to the directors by relieving him or her of administrative tasks such as composing, typing and editing letters and bulletins
Update and review school newsletters, memos and agendas and notification systems
Update Canvas/Blackbaud to keep both students and families informed of events and information
Utilize Blackbaud to manage student information
Attend and create Division meetings minutes properly and forward to designated staff
Update and edit the weekly newsletter for Early Childhood School and Lower School faculty and staff, also known as "The Week Ahead"
Manage credit card, purchase orders and authorizations
Relay information to staff and students using a variety of mediums
Answer telephone calls and transfer calls to the appropriate recipients direct visitors and caregivers to correct school personnel
Maintain students' attendance
Facilitate with purchasing food items for a variety of school functions
Provide support in new teachers and office staff orientation
Work with the Division Directors to coordinate substitute teachers and record hours worked on HR form for faculty absences
Support January Immersion Term
Knowledgeable in all Google Drive platforms
Maintain the Early Childhood School and Lower School Faculty and Staff Canvas/Blackbaud Page
Act as the liaison for troubleshooting technology issues quickly with Faculty
Support current Ohio Department of Education requirements for Preschool Licensing.
Support ODE documentation for the Early Childhood School and teacher ODE documentation and training.
Embrace the vision of The Miami Valley School
Demonstrate an ability to develop rapport with other members of the MVS Community
Communicate with caregivers, both orally and in writing, effectively and often
Fulfill all other faculty responsibilities that may occur during the school year the school day which include, but is not limited to: Caregiver Information Night (CIN), Promotional Ceremonies, Graduation
Attend/ Help Organize Monday Assembly
Perform other duties as assigned
Embrace the five essential traits of an excellent MVS employee
To compassionately engage, inspire, and nurture students
To demonstrate passion for teaching and learning,
To be an effective communicator who demonstrates a collaborative and collegial spirit
To enthusiastically and actively support the school community, its mission and core values
To demonstrate knowledge and expertise in teaching methodology and content