EA to CEO

Venti Technologies • Boston, MA

11h • Remote

About The Position

Venti Technologies is a leader in safe-speed autonomous logistics systems, developing the future of goods transportation. Based in the U.S. and Asia, the company uses rigorous mathematics, deep learning, and theoretically-grounded algorithms, possessing a proprietary collection of autonomy technologies including a suite of powerful logistics algorithms. Launched in 2018, Venti has autonomous systems deployed in Asia for industrial and logistics sites and a growing pipeline. The company has offices in Cambridge (Massachusetts, USA), Suzhou (China), and Singapore. The team is closely-knit, aspiring to change the world through disruptive technology, focusing on improving logistics safety, forging a greener Earth, and enhancing human lives with a plan for fleet-level deployment of autonomous vehicles.

Requirements

• Significant experience in an Executive Assistant or Personal Assistant role, ideally supporting C-suite leaders in a fast-paced tech or global environment.
• Demonstrated ability to work effectively in a fully remote environment, maintaining high levels of communication and accountability.
• Exceptional time-management skills with the ability to juggle multiple competing priorities across different time zones.
• Strong verbal and written communication skills; ability to draft professional correspondence on behalf of the CEO.
• High proficiency in MS Office (Outlook, PowerPoint, Excel) and collaborative tools (Slack, Zoom, Google Workspace).
• Full availability during U.S. Eastern Time (ET) business hours is a non-negotiable requirement.
• An exceptional aptitude for task completion and "getting things done."
• A strong sense of humor and the ability to remain calm under pressure.
• Flexibility to adjust to shifting priorities in a 24/7 global business cycle.
• Must work on Eastern Time (ET) business hours to ensure real-time collaboration and support.

Responsibilities

• Masterfully manage the CEO’s complex calendar, including high-stakes meetings, appointments, and international travel logistics.
• Serve as the primary gatekeeper and point of contact between the CEO and internal/external stakeholders. Screen and prioritize emails to ensure urgent matters are addressed.
• Prepare agendas, take concise minutes, and track follow-up action items. Ensure the CEO is fully briefed and has all necessary materials prior to every meeting.
• Assist in the creation, formatting, and distribution of high-quality reports, presentations, and corporate documents.
• Handle complex international travel bookings, visa requirements, and expense reporting with precision.
• Provide ad-hoc personal assistance to the CEO to streamline his schedule and maximize productivity.
• Maintain and organize sensitive files, exercising absolute discretion with confidential company information.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 11-50 employees