E-Billing Specialist

Ballard Spahr LLP • Washington, DC

2d • $65,000 - $75,000 • Remote

About The Position

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. Are you detail-oriented and tech-savvy, with experience in a legal environment? Join our team as an Electronic Billing Specialist! In this role, you will manage the daily and monthly electronic billing workflow, working with both our client accounting system and additional e-billing applications. If you thrive in a fast-paced environment, enjoy collaborating across teams, and are passionate about accuracy in billing processes, this is the role for you! Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As an E-Billing Specialist, within our Accounting and Financial Management Department, your responsibilities include but are not limited to:

Requirements

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Outstanding interpersonal skills are essential; you'll need clear written and verbal communication abilities to thrive in this highly interactive position.
• Detail-Oriented: Think strategically—balancing attention to detail with prioritization of tasks—and excel under tight deadlines without losing focus or accuracy.
• Team Player: A team player who enjoys working collaboratively alongside other motivated professionals to help achieve both firm-wide and departmental objectives.
• Core Professional Traits: Assertive, ambitious, resourceful, and eager to learn independently while demonstrating strong analytical skills and effective problem-solving abilities.
• Bachelor's degree or equivalent work experience required, including a minimum of two years of electronic billing in a professional services environment; experience in legal or insurance industry is a plus.
• A strong background with widely used billing platforms such as Serengeti, Tymetrix, Collaborati, and CounselLink, including but not limited to E-Billing Hub.
• Demonstrated technical skills including proficiency in Microsoft Excel, including pivot tables, Word.
• Must be comfortable with systems in general, familiarity with Elite 3E a plus.
• Ability to work overtime as needed to perform the essential functions of this position.
• Remote work is allowed for candidates in states with a Ballard office.

Nice To Haves

• experience in legal or insurance industry
• familiarity with Elite 3E

Responsibilities

• Working closely with lawyers and assistants to obtain accrual information.
• Submit estimates/accruals monthly (by deadline).
• Working with the Pricing Team to submit new timekeepers/rates to various e-billing vendor sites.
• Assisting other team members to ensure that all client and department deadlines are met.

Benefits

• Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program.
• Additional benefits provided are health care and dependent care flexible spending accounts, a health savings account; paid parental leave, firm subsidized emergency child and elder care services, family and medical leave; employee assistance program, and a pre-tax transportation program.
• Time worked in excess of 40 hours per week will be paid at time and one half of the hourly rate.
• The salary range for this position is from $65,000 - $75,000 depending upon experience and location.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees