DOV SMALL PURCHASE PROGRAM LIAISON

State of Illinois•Springfield, IL

1d•Onsite

About The Position

The Department of Central Management Services, Division of Vehicles is accepting applications to fill the position of the Small Purchase Program Liaison of the State's Vehicle Fleet. The ideal candidate is highly motivated with the ability to resolve complex issues collectively across many units. This position functions within a team of administrators on processing purchases of commodities and equipment. We invite all qualified applicants interested in assisting the Division of Vehicles as we serve the State of Illinois to apply for this position!

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.
Requires one (1) year of professional experience working with procurement systems including, but not limited to BidBuy, Systems Applications and Products (SAP) Supplier Relationship Management (SRM), Ariba, Jaegger, Illinois Procurement Gateway, etc.
Requires one (1) year of professional experience in centralized procurement where the acquisition of goods or services is the primary responsibility in accordance with established procurement policies and procedures for securing purchases of commodities and equipment for a large fleet of vehicles and offroad equipment.
Requires completion of a background check and self-disclosure of criminal history.
Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
Requires a valid driver’s license and the ability to travel in the performance of duties, with overnight stays as appropriate.
Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.

Nice To Haves

Prefers one (1) year of professional experience working with procurement systems including, but not limited to BidBuy, Systems Applications and Products (SAP) Supplier Relationship Management (SRM), Ariba, Jaegger, Illinois Procurement Gateway, or comparable.
Prefers one (1) year of professional experience in centralized procurement where the acquisition of goods or services is the primary responsibility in accordance with established procurement policies and procedures for securing purchases of commodities and equipment for a large fleet of vehicles and offroad equipment.
Prefers one (1) year of professional experience creating, managing, negotiating, and executing Small Purchases.
Prefers one (1) year of professional experience in the automotive industry, including direct work with a diverse range of automotive parts, components, and equipment.
Prefers one (1) year of professional experience in the automotive industry with background in inventories and garage operations.
Prefers a bachelor’s degree or higher with coursework in procurement, business administration, or a related field.

Responsibilities

Under general direction of the Division of Vehicles (DoV) Innovation & Systems Manager, plans, executes, controls, and evaluates all aspects of the Small Purchases Program (under $20,000 unless delegated on a case-by-case basis by the Bureau of Strategic Sourcing (BoSS)), including bid specification development and solicitation process, for purchases within a variety of DoV and Mail & Messenger portfolios.
Serves as a liaison to the BoSS, representatives from state garages and the vendor community.
Subject to DoV Senior staff approval, organizes, plans, and executes the development of specification and evaluation criteria, leading supplies and services contract negotiations with vendors.
Conducts ongoing analysis and research of programmatically specific methods of securing cost-effective supplies and services via Small Purchase to support the agency with quality supplies and services.
Performs other duties as assigned or required, which are reasonably within the scope of the duties enumerated above.

Benefits

Competitive Group Insurance benefits including health, life, dental and vision plans.
Flexible work schedules (when available and dependent upon position).
10-25 days of paid vacation time annually (10 days for first year of state employment).
12 days of paid sick time annually which carryover year to year.
3 paid personal business days per year.
13-14 paid holidays per year dependent on election years.
12 weeks of paid parental leave.
Pension plan through the State Employees Retirement System.
Deferred Compensation Program - voluntary supplemental retirement plan.
Optional pre-tax programs - Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.