DOT Coordinator

FLOWCO HOLDINGS INC.•Midland, TX

18d

About The Position

Oversee and maintain compliance with DOT and FMCSA regulations, including driver qualification files, hours of service, drug and alcohol testing, and vehicle maintenance programs. Conduct routine internal audits of driver logs, DVIRs, maintenance records, and compliance documentation. Ensure all fleet assets meet federal and state safety requirements and are properly equipped and documented. Maintain accurate, up-to-date DOT records and always ensure audit readiness. Coordinate new hire onboarding related to DOT compliance, including driver qualification and regulatory training. Provide ongoing training, guidance, and support to drivers and internal staff regarding DOT regulations and company policies. Monitor regulatory changes and recommend updates to policies, procedures, and practices as needed. Support accident reporting, investigations, and corrective action plans in coordination with Fleet Management. Partner with safety, operations, and leadership to promote a culture of compliance and accountability.

Requirements

High school diploma or equivalent required; degree in transportation, logistics, safety, or a related field preferred.
Minimum of 2–5 years of experience in DOT compliance, transportation safety, or fleet operations.
Prior experience managing DOT audits, driver qualification files, and compliance programs strongly preferred.
Strong working knowledge of FMCSA regulations and DOT compliance standards.
Excellent organizational skills with the ability to manage multiple priorities and deadlines.
High attention to detail and accuracy in recordkeeping and documentation.
Effective written and verbal communication skills.
Ability to work independently while collaborating across departments.
Familiarity with fleet management systems, telematics, ELD platforms, and compliance software.
Analytical mindset with the ability to identify risks and recommend corrective actions.

Nice To Haves

Knowledge of oil and gas or mixed fleet operations is a plus

Responsibilities

Oversee and maintain compliance with DOT and FMCSA regulations, including driver qualification files, hours of service, drug and alcohol testing, and vehicle maintenance programs.
Conduct routine internal audits of driver logs, DVIRs, maintenance records, and compliance documentation.
Ensure all fleet assets meet federal and state safety requirements and are properly equipped and documented.
Maintain accurate, up-to-date DOT records and always ensure audit readiness.
Coordinate new hire onboarding related to DOT compliance, including driver qualification and regulatory training.
Provide ongoing training, guidance, and support to drivers and internal staff regarding DOT regulations and company policies.
Monitor regulatory changes and recommend updates to policies, procedures, and practices as needed.
Support accident reporting, investigations, and corrective action plans in coordination with Fleet Management.
Partner with safety, operations, and leadership to promote a culture of compliance and accountability.