DOS - Senior Professional Accountant - 45000535

State of Florida • Tallahassee, FL

2d

About The Position

Department of State
Division of Administrative Services
Bureau of Planning, Budget & Financial Svcs
Position Number 000535 – Senior Professional Accountant

OPEN COMPETITIVE

Minimum Qualifications: Duties must be on the application (not just resume) to be considered

High School Diploma and two years professional accounting experience with the state of Florida.
Experience with FACTS (Florida Accountability Contract Tracking System).
Experience with contracts or grant payments.
Experience with FLAIR (Florida Accounting Information Resource)

Preferences:

Experience with MFMP (MyFloridaMarketPlace).
Experience with P-Card payment processing

Requirements

• High School Diploma and two years professional accounting experience with the state of Florida.
• Experience with FACTS (Florida Accountability Contract Tracking System).
• Experience with contracts or grant payments.
• Experience with FLAIR (Florida Accounting Information Resource)
• MS Word, Excel, FLAIR, FACTS & accounts payable
• Knowledge of accounting principles, practices & procedures.
• Ability to prepare & maintain a variety of accounting records, understand & apply rules, regulations, policies & procedures, communicate effectively both verbally & in writing.

Nice To Haves

• Experience with MFMP (MyFloridaMarketPlace).
• Experience with P-Card payment processing

Responsibilities

• Financial Oversight and Division Support: Serves as a financial representative for the assigned division, providing expert-level guidance on accounts payable, budget execution, and financial compliance. Advises division leadership on fiscal matters, interprets financial data to support decision-making, and ensures alignment with agency goals. Coordinates with internal and external stakeholders to resolve complex financial issues and implements process improvements to enhance operational efficiency.
• Grant Financial Management: Oversees the financial administration of all departmental grant payments to sub-recipients. Ensures accurate and timely input of grant data into the Florida Accountability Contract Tracking System (FACTS). Reviews and approves Summary of Contractual Services Agreement/Purchase Order forms and Payment Processing Checklists. Leads the encumbrance of grant funds in FLAIR, ensuring proper use of funding codes. Monitors grant balances, budget releases, and cash flow; initiates corrective actions as needed. Reconciles grant-related financial data and prepares reports for management and auditors.
• Purchasing Card (P-Card) and Contract Payment Oversight: Manages the processing of P-Card transactions for the divisions, ensuring all documentation is complete and compliant with state and departmental policies. Reviews high-value purchases for appropriate approvals and funding alignment. Oversees the entry of contract data into FACTS and ensures timely and accurate contract payments. Provides training and support to staff on P-Card and contract payment procedures.
• Invoice and Reimbursement Processing: Processes and oversees the review of MyFloridaMarketPlace (MFMP) invoices, travel reimbursements, and incidental invoices. Ensures compliance with the Reference Guide for State Expenditures, State Purchasing rules, and internal policies. Monitors purchase order balances and encumbrances and recommend adjustments to optimize budget use. Leads initiatives to improve payment timeliness and compliance with Section 215.422, F.S.
• Procurement and Payment Coordination: Collaborate with the Purchasing Office to assign accurate funding codes during the requisition process. Assembles and reviews payment vouchers, ensuring completeness and accuracy. Coordinates the distribution of state warrants and supports daily financial operations for the division.
• Performs other work-related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED