DOS - ADMINISTRATIVE ASSISTANT I - 45000258

State of Florida • Tallahassee, FL

4d

About The Position

Department of State
Division of Library and Information Services
Bureau of Archives and Records Management
Position 000258 – Administrative Assistant I

Internal Agency

Requirements

• Current Department of State Employee
• A high school diploma or equivalent.
• Three years of clerical work experience. College education may substitute at the rate of 30 semester or 45 quarter hours from an accredited college or university for each year of the required work experience.
• Knowledge of Florida history
• Ability to transcribe original archival records
• Lift and carry 40 lb. boxes.
• Responses to qualifying questions must be clearly supported in your employment history.
• A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.
• Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.govThe State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
• Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
• The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nice To Haves

• Experience performing clerical duties such as data entry, filing, photocopying and mailing materials.
• Experience with image processing software such as Adobe Photoshop.
• Experience working in a team to complete complex processes.
• Experience with the proper handling of rare, important or sensitive records or other materials.
• Experience conducting research or answering public requests for information.

Responsibilities

• Assists with preparing items for digitization, indexing, transcription and quality control.
• Maintains inventory of promotional materials and manages distribution of such materials to the public and other agencies, including packaging these materials for outreach programs or shipment to requestors.
• Prepares and operates audio/visual equipment, computers and related software for meetings, programs and events.
• Assists with rehousing, arranging and describing collections.
• Performs clerical duties such as data entry, filing, photocopying and mailing.
• Performs other work related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees