Documentation Specialist

Prime Controls • Lewisville, TX

5d

About The Position

As a Documentation Specialist, you will be responsible for c reat ing , organiz ing , print ing , cop ying , scan ning , bind ing , and stor ing submittal documentation in accordance with customer contract requirements . S uch documentation is inclusive of, but not limited to, engineering drawings, specifications and schedules, and proposal requirements, A Typical Day at Prime Controls Acts as liaison between project managers, customers, automation specialists, field resources, and CAD to prepare submittal documentation. Generates test documentation to meet internal and external testing requirements. Follows established processes for gathering documentation required for submittal preparation. Gathers information for submittals and verifies documentation with engineering. Obtains quotes, supporting documentation, and specifications. Enter data, scans, prints, and copies as for submittal preparation. Assembles and binds submittal documentation. Reviews and verifies project documents for format compliance with submittal requirements and completion. Confers with account managers, project managers, engineers, operations, CAD supervisor, and others to specify submittal documents needed, coordinates schedules, and prepares documents. Recommends improvements to document appearance and templates. Provides input to streamline document production and assembly. Assists other employees and users with document software and hardware troubleshooting. Occasionally proofreads submittal documents upon request from project managers and engineers.

Requirements

• A drive to learn
• Advanced skills with Microsoft Word, Excel, and Adobe Acrobat
• Attention to detail
• Type at 60wpm
• High School Diploma

Nice To Haves

• Experience putting together a submittal or other documents
• Microsoft Office Specialist: Associate certification
• Knowledge of industrial automation

Responsibilities

• Acts as liaison between project managers, customers, automation specialists, field resources, and CAD to prepare submittal documentation.
• Generates test documentation to meet internal and external testing requirements.
• Follows established processes for gathering documentation required for submittal preparation.
• Gathers information for submittals and verifies documentation with engineering.
• Obtains quotes, supporting documentation, and specifications.
• Enter data, scans, prints, and copies as for submittal preparation.
• Assembles and binds submittal documentation.
• Reviews and verifies project documents for format compliance with submittal requirements and completion.
• Confers with account managers, project managers, engineers, operations, CAD supervisor, and others to specify submittal documents needed, coordinates schedules, and prepares documents.
• Recommends improvements to document appearance and templates.
• Provides input to streamline document production and assembly.
• Assists other employees and users with document software and hardware troubleshooting.
• Occasionally proofreads submittal documents upon request from project managers and engineers.

Benefits

• Health, Dental, and Vision coverage
• Flexible Spending Account(s)
• Generous PTO
• Employee Stock Ownership Program (ESOP)
• 401(k) matching
• Company events and team-building activities
• Career growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED