DOCUMENTATION REVIEWER (ENGINEERING TECHNICIAN III)

State of Illinois • Dixon, IL

4d • Onsite

About The Position

This position is accountable for assisting the Documentation Technician with progress and final documentation
audits of records prepared by resident engineers and/or technicians to verify construction contract items,
compiling final contract pay quantities, and submitting the required documents to the central office to initiate final
payment to contractors.Essential Functions
Conducts progress and final documentation audits to ensure the necessary data is present to verify work
completed by contractors, and to justify federal reimbursement.
Reviews and processes all change orders, weekly reports, and pay estimates.
Compiles final contract pay quantities and prepares and submits final papers to initiate final payment to
contractors.
Provides guidance to state and local agency resident engineers and/or technicians and contractors
regarding proper documentation to expedite the audit process and ensure reliability.
Responsible for complete and accurate documentation and coordination of work efforts with consultants.
Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive
to the fair and equitable treatment of all employees.
Performs other duties as assigned.

Requirements

• Completion of two years of college in civil engineering technology, pre-engineering or a job related technical/science curriculum; PLUS thirty months of engineering experience or a related scientific field; OR Six years of engineering experience.
• Requires a valid driver’s license.
• Requires district-wide travel with occasional overnight stays for conferences and training.
• Requires the ability to work overtime.
• Requires successful completion of a background screening.

Nice To Haves

• Knowledge of the principles and practices of civil engineering and the application of engineering techniques to design and construction.
• Ability to maintain harmonious relationships with a variety of people.
• Ability to perform job duties independently with minimal guidance or supervision.
• Strong oral and written communication skills.

Responsibilities

• Conducts progress and final documentation audits to ensure the necessary data is present to verify work completed by contractors, and to justify federal reimbursement.
• Reviews and processes all change orders, weekly reports, and pay estimates.
• Compiles final contract pay quantities and prepares and submits final papers to initiate final payment to contractors.
• Provides guidance to state and local agency resident engineers and/or technicians and contractors regarding proper documentation to expedite the audit process and ensure reliability.
• Responsible for complete and accurate documentation and coordination of work efforts with consultants.
• Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
• Performs other duties as assigned.

Benefits

• Monday-Friday work schedule
• Flexible work schedules in several program areas (flexible time, hybrid scheduling).
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (12) Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually.
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
• Employees earn (3) paid Personal Days annually.
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees