Document Specialist II

ProSource Technologies • La Porte, IN

8h • Onsite

About The Position

ProSource, a leader in the right of way, acquisition, and relocation industry, is searching for an Document Specialist II for an ongoing project located in La Porte, Indiana. Headquartered in Minneapolis, MN, ProSource is poised for expansion and growth and are looking for the perfect Document Specialist to add to our team. This position will be worked onsite in La Porte, Indiana, no per diem will be available. Description The Document Specialist II focuses on independently managing complex documents and processes from reviewing records for accuracy, preparing documents as needed for project assignments, and working alongside other team members to ensure accuracy and completeness. This role represents the mid level tier of ProSources Acquisition Career Framework.

Requirements

• High School Diploma or its equivalent; Associate degree in business, legal studies, real estate or related field preferred.
• 3-5 years of experience in administrative, legal, clerical, or document control experience.
• Demonstrated experience preparing and reviewing complex documents.
• Strong working knowledge of document workflows and recordkeeping practices.
• Ability to work independently or with a group and prioritize tasks effectively.
• Effective written and verbal communication skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and other relevant software applications.

Nice To Haves

• Associate degree in business, legal studies, real estate or related field preferred.

Responsibilities

• Assist with training and mentoring of entry level staff on document procedures and standards.
• Independently prepare and format documents using templates (deeds, easements, permits, tracking forms).
• Verify legal description, ownership data, parcel information and supporting records.
• Creating, coordinating, and maintaining all controlled document files, both hard copy and electronic versions.
• Communicate effectively with other team members to resolve missing or incorrect information.
• Identify and implement improvements to document management system.
• Ensure documents meet all company and regulatory standards.
• Coordinate document flow between ROW agents, attorneys, and project teams.
• Review and quality-check work completed by entry-level document specialist.
• Submit documents for recording with correct county or agency offices.
• Assist with project completion documentation and archiving.

Benefits

• ProSource is an equal opportunity employer offering all full-time employees a comprehensive benefits package including medical, dental, vision, disability insurances, retirement savings plans, & time off including PTO and holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED