Full-Time Document Recorder
About The Position
The Recording Specialist is responsible for reviewing, preparing, and submitting real estate documents for recording with the appropriate county and municipal offices. This role ensures that all documents are accurate, complete, and compliant with local and state recording requirements. The Specialist plays a critical role in finalizing real estate transactions and maintaining the integrity of public records. This position requires strong attention to detail, organizational skills, and the ability to work collaboratively with internal teams and external agencies to resolve recording issues and ensure timely processing.
Requirements
- Experience in post-closing, document recording, or related real estate administrative work.
- Familiarity with county recording requirements and procedures.
- Knowledge of real estate documents including deeds, mortgages, satisfactions, and affidavits.
- Proficiency in document management systems and title production software.
- Reading Comprehension – Understanding legal and property-related documents.
- Writing – Preparing accurate transmittal forms and correspondence.
- Critical Thinking – Identifying discrepancies and resolving recording issues.
- Speaking – Communicating effectively with county offices and internal teams.
- Coordination – Collaborating with closing and title teams to ensure timely document submission.
- Service Orientation – Providing responsive support to clients and team members.
- Social Perceptiveness – Understanding the impact of recording delays on transactions.
- Problem Solving – Addressing rejected recordings and determining corrective actions.
- Troubleshooting – Investigating and resolving issues with recorded documents.
- Legal Research – Understanding recording statutes and requirements.
- Judgment and Decision Making – Assessing recording risks and determining appropriate steps.
- Systems Comprehension – Navigating title and recording systems efficiently.
- Time Management – Managing multiple files and meeting strict recording deadlines.
Nice To Haves
- Resware experience preferred.
Responsibilities
- Review closing packages for completeness and accuracy prior to recording.
- Submit documents to appropriate county or municipal offices for recording.
- Track and confirm successful recording of documents.
- Resolve rejected recordings by identifying issues and coordinating corrections.
- Maintain detailed logs and records of all submitted and recorded documents.
- Communicate with county offices to clarify requirements and resolve discrepancies.
- Ensure compliance with company policies and legal standards.
- Support continuous improvement in post-closing and recording processes.
- Collaborate with internal teams to ensure timely and accurate document handling.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
