Document Preparation Administrator

H.M. Brown & Associates • Centennial, CO

10h • $22 - $24

About The Position

The Labeling & Document Prep Administrator plays a key role in supporting the automotive sales and delivery process by ensuring all customer and vehicle documentation is accurate, complete, and prepared on time. This position works closely with Automotive Brokers and dealership leadership to support smooth, compliant vehicle deliveries. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced, team-driven environment.

Requirements

• Prior experience with data entry and document processing, with strong attention to detail and accuracy
• Strong organizational and time-management skills; ability to prioritize tasks effectively
• Self-motivated with the ability to work independently and collaboratively
• Professional, customer-focused, and helpful demeanor when interacting with customers, vendors, and internal team members
• Positive attitude with a win-win, customer-centric mindset, aligned with H.M. Brown’s values
• Must be able to pass a pre-employment background and drug screening for illegal substances
• At least 18 years of age
• Authorized to work in the United States

Responsibilities

• Label and process vehicle deals using the Customer Relationship Management tool -Dealertrack and Vin Solutions
• Verify, update, and maintain accurate customer and vehicle records
• Assign stock numbers to vehicles and verify applicable tax rates
• Complete data entry across proprietary and non-proprietary systems with a high level of accuracy
• Prepare drafts and checks for dealerships, purchases, and inception
• Prepare all required documentation needed by brokers to complete successful vehicle deliveries
• Maintain current, organized, and readily available office forms for broker use
• Perform additional administrative and clerical duties as requested by the General Sales Manager (GSM) or General Manager (GM)

Benefits

• Competitive hourly pay: $22.00–$24.00 per hour
• Paid time off that accrues from day one of employment
• Comprehensive benefits package including: Medical, Dental, and Vision Insurance, FSA & HSA options, Short- and Long-Term Disability
• 401(k) with company contribution
• Health & Wellness reimbursement up to $75.00 per month

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees