Document Prep Specialist

First Bank • Greensboro, NC

5h

About The Position

The position of Document Preparation Specialist is responsible for reviewing commercial and small business loan files for any and all applicable compliance and regulatory requirements and generating loan documentation within guidelines and per approval. This position requires knowledge of and mastery of regulatory requirements and applicable lending laws. This position reports directly to the Document Preparation Supervisor.

Requirements

• High school diploma or general education degree (GED); or the equivalent combination of education and experience.Work related experience should consist of duties in a business environment. Educational experience, through in-house training sessions, formal school or financial industry related curriculum, should be business or financial industry related.
• Intermediate knowledge of Bank operations, products and services; related state and federal laws and regulations, and other Bank operational policies and procedures.
• Excellent organizational and time management skills – ability to work with minimal supervision.
• Intermediate skills in computer terminal and personal computer operation; mainframe computer system; word processing, spreadsheet and specialty software programs.
• Exceptional verbal, written and interpersonal communication skills with the ability to apply common sense to carry out instructions.

Responsibilities

• Reviews commercial and small business loans, including new loans, modifications, and renewals, for completeness and accuracy before document creation.
• Ensures consistency between credit approvals, loan terms, and legal documentation.
• Verifies supporting documentation such as entity formation documents, collateral records, and applicable disclosures as necessary for compliance to Bank Lending Policies and lending laws.
• Input key loan information in loan documentation preparation software accurately and efficiently.
• Adhere to service level agreements for loan documentation turn-around times.
• Ensure loan packages are prepared and delivered promptly for closings.
• Recommend processes that improve and enhance efficiency, accuracy, and service.
• Demonstrates adaptability to changes in loan products, policies, or systems.
• Maintain data integrity to support downstream processes such as funding, post-close reviews, booking and maintenance.
• Maintain accurate records of prepared loan packages for internal controls and audit readiness.
• Provide documentation as needed for regulatory examinations or internal reviews.
• Prepare accurate and compliant loan documentation for commercial and small business lending products in accordance with approved terms, internal policies, and regulatory requirements.
• Communicates and works effectively with loan officers, commercial and small business credit, loan operations staff, Bank In-House and outside counsel, compliance and environmental departments to clarify documentation requirements and resolve discrepancies.
• Coordinate with internal departments on complex or unique loan structures.
• Ensures adherence to Bank Lending Policies including policy updates and audit requirements.
• Ensures compliance with federal, state, and institutional lending laws and regulations (e.g., CRA, BSA, Fair Lending).
• Answers telephone/Email and responds to routine loan officer inquires relative to document preparation.
• Assists loan officers and other personnel to ensure proper related documentation is prepared and/or provided.
• Files and historically tracks state and county UCC’s.
• Knowledge of bank policies and procedures critical to ensuring liens are perfected and all loans are appropriately secured.
• Operates personal computer to produce loan documentation.
• Cross trains in all Doc Prep related areas.
• Ability to review and process complex loan packages efficiently and timely. This includes, but is not limited to; Real Estate and Non-Real Estate Secured Loans in excess of a million dollars, Stand-by Letters of credit,
• Attends all Bank and Loan Operations required meeting including group Huddles and Service Excellence
• Completes annual compliance courses.
• Adheres specifically to all corporate policies and procedures. Also adheres to Federal and State regulations and laws; including, the Bank Secrecy Act and the Anti-Money Laundering Act.
• Adheres to all levels of our Service Excellence standards.
• Performs other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED