Document Manager and Permit Technician, Office of the University Building Official

UVA Health

3d • $75,000 • Onsite

About The Position

The University of Virginia's Office of the University Building Official (OUBO) has an exciting opportunity for a Document Manager and Permit Technician.
Join a collaborative team dedicated to promoting a safe, healthy, and accessible built environment across the University of Virginia. The Document Manager and Permit Technician plays a key role in coordinating documentation and supporting our permitting process. This position is ideal for someone who thrives in a structured environment, enjoys improving processes, and is eager to grow technical skills with training and professional development opportunities.
Why You’ll Love This Role
Meaningful Impact: Your work directly supports safe, high‑quality spaces used by thousands across Grounds.
Professional Growth: We support ongoing training—including state permit technician certification and exposure to building code processes.
Collaborative Culture: Join a supportive team known for professionalism, customer focus, and technical expertise.
Skill Building: Ideal for professionals who enjoy process‑driven work, attention to detail, and learning new systems and standards.
Stable and Mission‑Focused Environment: Work within an organization dedicated to public service, continuous improvement, and excellence in the built environment.

Requirements

• Education: Bachelor's degree. 4 years of relevant experience may be considered in lieu of a degree.
• Experience: At least two years of relevant experience. Demonstrated success to pivot and prioritize between tasks with immediate deadlines and independent work will be essential.
• Required Certification: DHCD Permit Technician certification required within 18 months of hire.

Nice To Haves

• Experience in document or database management related to maintaining drawings, permits, inspections, and certificates of occupancy
• Experience with Bluebeam, construction document management practices, and Microsoft365 platform
• Experience with other Project Management software (ex: Trimble/eBuilder, Procore, GIS maps, etc)

Responsibilities

• Serve as the first point of contact for internal and external customers, providing responsive and professional support via email, phone, and in‑person
• Conduct preliminary intake reviews of submitted documents for completeness and formatting in alignment with the Higher Education Capital Outlay Manual (HECOM)
• Organize, file, and manage documents using OUBO’s structured digital workflow; initiate review queues and prepare review templates
• Receive, route, track, and process building permit applications from submission to approval.
• Monitor project milestones, including completion dates and temporary occupancy deadlines; communicate reminders and ensure timely submission of required documents
• Review closeout documentation, prepare closeout memos for the Building Official, and support project teams through final stages of occupancy
• Maintain and update OUBO’s website to ensure accurate, current information is available to partners and stakeholders
• Navigate and manage files in Microsoft SharePoint; assist with enhancements to digital workflows and file structures
• Participate in ongoing process improvement efforts to streamline document management and permitting workflows
• Attend Department of Housing and Community Development (DHCD) training to earn Permit Technician certification within 18 months of hire (funded and supported by the department)
• Provide general administrative support for the department and assist with special projects as needed
• Other duties as assigned

Benefits

• exempt-level, benefited position
• UVA benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1-10 employees