Document Management Specialist

Seneca Holdings • Falls Church, VA

4d

About The Position

Great Hill is seeking a Document Management Analyst in support of work with the Armed Services Blood Program (ASBP) Business Office. This position ensures that all program documentation, reports and other deliverables are maintained following DHA and federal records management policies and requirements.

Requirements

• Bachelor’s degree in Business Administration, Information Management, Records Management, Healthcare Administration, or related field (or equivalent experience).
• 3–5 years of experience in document control, records management, or administrative compliance support in a federal, healthcare, or DoD environment.
• Experience managing electronic document repositories (e.g., SharePoint, Teams).
• Knowledge of document lifecycle management and version control processes.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite.
• Must be a US Citizen and able to obtain a public trust clearance.

Nice To Haves

• Familiarity with DHA or Military Health System (MHS) documentation practices.
• Experience supporting contract deliverable tracking (CDRL management).
• Knowledge of federal records retention schedules and DoD records management policies.
• Certification in records management (e.g., CRM) or related field.

Responsibilities

• Develop, implement, and maintain document control procedures for the ASBP Business Office.
• Manage document repositories (e.g., SharePoint, Teams, DHA enterprise systems)
• Ensure records management practices align with DHA, DoD, and federal records retention policies.
• Maintain documentation required to support audits, inspections, and accreditation reviews.
• Conduct periodic internal reviews to ensure documentation accuracy, completeness, and accessibility.
• Coordinate with Quality Assurance personnel to support corrective and preventive action documentation.
• Maintain the Contract Deliverables Tracking Log (CDRL tracking system).
• Archive final deliverables and maintain records of submission and acceptance.
• Support records disposition and archival processes in compliance with federal guidelines.

Benefits

• competitive pay
• benefits, and perks
• flexible work-life balance
• professional development opportunities
• performance and recognition programs
• medical, dental, vision, life, and disability
• voluntary benefit programs (critical illness, hospital, and accident)
• health savings and flexible spending accounts
• retirement 401K plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees