Document Imaging Technician

Sanford Health • Weston, WI

2d • $15 - $23 • Onsite

About The Position

Sanford Health is one of the largest and fastest-growing not-for-profit health systems in the United States. We’re proud to offer many development and advancement opportunities to our nearly 50,000 members of the Sanford Family who are dedicated to the work of health and healing across our broad footprint. We are looking for a Health Information Management (HIM) Document Imaging Technician to join our team. This role works onsite handling paper documents and scanning records into an electronic format. Understanding of patient confidentiality and ability to uphold Sanford’s commitment to protecting privacy is required. Prior experience in healthcare environment and knowledge of medical terminology preferred. Pay starts at $15.00 with additional credit given for work experience relative to this role. Summary Provides department assistance by performing a variety of duties, including scanning, data entry, copying, alphabetic and numeric sorting, retrieving documents and medical records, chart pick-up, and other tasks. Requires ability to use a wide variety of office equipment including copy and fax machines, telephone, and PC.

Requirements

• Understanding of patient confidentiality and ability to uphold Sanford’s commitment to protecting privacy is required.
• Requires ability to use a wide variety of office equipment including copy and fax machines, telephone, and PC.
• High school diploma or equivalent preferred.

Nice To Haves

• Prior experience in healthcare environment and knowledge of medical terminology preferred.

Responsibilities

• Utilizes scanning functions to capture images of original documents in the Sanford patient medical record and transfers them to the data management system or Electronic Medical Record (EMR).
• Accuracy and quality are essential as the EMR becomes the patient's legal medical record for the organization.
• Utilizes designated database for patient records to index and validate paper-based correspondence, electronic files, or scanned images.
• Indexes all forms by searching the database for correct document type and assigning patient identifying information.
• Communicates invalid forms and document types to leadership for inclusion in the database and/or reprinting of the form.
• Uses the scanning software independently and can perform maintenance to equipment as needed.
• Uses extensive knowledge of medical record forms and content to perform quality checks on the scanned, indexed and validated documents.
• Performs quality assurance activities at various workflow intervals to ensure high-quality image capture.
• Performs work in a timely manner with high attention to detail and accuracy.
• Work assignments vary based on workload demands and shift assignment.
• Prepares medical record documentation for scanning.
• Locates, retrieves and routes records.
• Uses facility-specific software to determine record locations.
• Locates medical records for user requests within specified timeframes.
• Scans or imports images into data management system.
• Completes STAT fax workflows in a timely manner.
• Handles, receives, sorts, and sends mail to the individual who will scan into data management system.
• Creates mailing labels, affixes labels to mail, and sends mail.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees