Document Controls Specialist

The MasTec Companies • New Albany, IN

4d

About The Position

William Charles Construction, a MasTec Company is in search for a Document Controls Specialist for project work in New Albany, IN. The Document Control Specialist will be responsible for program document management, ensuring communication between the Design-Build Contractor and INDOT is running efficiently and effectively. Position skills include: a high level of motivation and commitment to the organization, the ability to work independently and interact with other departments, a strong analytical capacity, and the ability to maintain confidentiality about all information and documentation. Maintain physical & electronic document files, for ensuring that controlled documents cannot be changed without review & approval & for administering quality system processes that produce records based on controlled forms. Company Overview With more than a century of exceptional work on our resume, William Charles Construction remains guided by the pursuit of excellence. Our “Do it Right the First Time” work ethic has been the cornerstone of our business philosophy since 1892. With our broad background in heavy civil construction, environmental management and mining and materials production, we have the expertise to help our customers complete their most complex projects. MasTec’s Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our industrial expertise includes building products manufacturers, decarbonization, power generation facilities, manufacturing plants and mining. In infrastructure, we specialize in general heavy civil construction, underground utilities, structures, electrical work, material production, roadways, bridges, specialty pavement overlays, environmental projects and commercial buildings. Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.

Requirements

• 5 years of program management in construction management software (e.g., SharePoint Workflows, ProCore, ACC, and BIC)
• Minimum 3-5 years of administrative experience.
• Proficient in all Microsoft Software.

Responsibilities

• Ensure routine work items such as (daily, weekly, or monthly data reports) are received. Follow-up and expedite late items.
• Miscellaneous support to project/department staff as required.
• Perform additional assignments per Supervisor’s direction.
• Responsible for compiling and updating all branded documents.
• Maintain physical & electronic document files, for ensuring that controlled documents cannot be changed without review & approval & for administering quality system processes that produce records based on controlled forms.
• Assist in the administration of the document control process, including document changed control, file maintenance & maintenance of SOP controlled hard copies.
• Process approved documents & assure proper archiving of obsolete documents.
• Record keeping & quality assurance activities.
• Assist in writing and revision-controlled documents.
• Track complaints, nonconformity reports and corrective & preventative actions to closure in accordance with SOPs.
• Assist in the editing of [basic] graphic elements (i.e. logo)
• Identify training requirements resulting from release & revision of controlled documents.
• Updates all databases (i.e., Excel, Access, ACT)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees