Document Controls Specialist
About The Position
Michael Baker International’s Construction Services staff supports clients by acting as their trusted on-site agent through all phases of construction, from pre-design to close-out, by providing qualified construction managers, inspectors, constructability reviewers, schedulers, estimators and safety experts. As new technologies evolve throughout the construction industry, innovative ideas are required to maintain and deliver successful construction projects. Michael Baker is seeking a Document Control Specialist who will be responsible for managing, organizing, and maintaining company documents and records to ensure accuracy, accessibility, and compliance with internal standards and regulatory requirements. This role plays a critical part in supporting operational efficiency, quality systems, and audit readiness by ensuring documents are properly controlled throughout their lifecycle.
Requirements
- 2+ years of experience in document control, records management, or administrative support
- Strong attention to detail and organizational skills
- Familiarity with BlueBeam and Adobe Acrobat
- Proficiency in document management systems (DMS), SharePoint, or similar platforms
- Working knowledge of document control principles, versioning, and records retention
- Ability to manage multiple priorities and meet deadlines
Responsibilities
- Create, manage, and maintain document control systems for electronic and physical records
- Ensure documents are reviewed, approved, distributed, and archived according to established procedures
- Monitor document revisions, version control, and change histories
- Maintain master document lists and ensure only current, approved documents are in use
- Coordinate with internal stakeholders to collect, format, and standardize documentation
- Support audits, inspections, and compliance reviews by providing accurate documentation
- Track document retention schedules and ensure timely archiving or disposal
- Identify opportunities to improve document management processes and workflows
- Assist with any needs on the construction site
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
