Document Controller

Senesco Marine • North Kingstown, RI

11d

About The Position

Document Controller is responsible for the systematic management of organizational and project documentation. They ensure that documents are properly created, reviewed, stored, and distributed, maintaining version control and compliance with company standards and regulatory requirements. This role serves as a central point for document-related inquiries and supports operational and project teams by facilitating timely access to accurate information.

Requirements

• Educational Background: A degree or diploma in Business Administration, Records Management, or a related field.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and electronic document management systems (EDMS).
• Core Skills: Strong organizational abilities, attention to detail, communication skills, and the ability to manage multiple tasks under time constraints.

Nice To Haves

• Preferred Experience: Prior experience in document control, administration, or records management.

Responsibilities

• Managing Document Control Systems and Processes
• Implementing and maintaining document control procedures
• Establishing and updating document control databases
• Ensuring compliance with document management standards and regulations.
• Document Control and Organization
• Receiving, reviewing, and distributing incoming documents
• Classifying and indexing documents for easy retrieval
• Monitoring document revisions and maintaining version control
• Quality Control and Assurance
• Performing quality checks on documents to ensure accuracy and completeness
• Resolving discrepancies or issues related to document content or formatting
• Collaborating with stakeholders to address document-related concerns
• Document Retrieval and Archiving
• Retrieving requested documents and information for internal and external stakeholders
• Establishing document retention schedules and managing archiving processes
• Ensuring proper disposal of outdated documents
• Collaboration & Communication
• Coordinating with project teams, departments, and external parties to facilitate document exchange
• Providing support and training to users on document management systems
• Maintaining effective communication channels to address document-related queries or issues

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree