Document Controller/Grant Specialist

City of Atlanta • Atlanta, GA

5h

About The Position

Performs reporting and analysis work in support of departmental research, performance reporting, operations management, and departmental operations. Designs and prepares reports by accessing databases or by consolidating data from multiple sources. Lays out report formats and produces reports. May summarize data and provide commentary or observations based on analysis. Sources of data may be enterprise systems, complex spreadsheets, databases, etc., requiring specialized expertise or training. Note: positions in this class may also perform other related administrative or operations tasks within the organization provided they have a similar level of professional challenge.
Performs seasoned-level reporting and analysis work in support of departmental research, performance reporting, operations management, and departmental operations.
Plans and executes projects to study operations effectiveness or trends.
Designs and prepares reports by accessing databases or by consolidating data from multiple sources.
Lays out report formats and produces reports.
Summarizes data and provides commentary or observations based on analysis, sources of data may be enterprise systems, complex spreadsheets, databases, etc. Leads other related administrative or operations processes within the organization.
Analyzes, disseminates, and prepares briefings, slides, and presentations.
May make presentations of periodic reports or special projects to organizational management.
May lead or instruct less experienced workers in high-level or technical jobs.

Requirements

• Knowledge of databases, reporting methods, and formats.
• Skill in operation of computers to retrieve data and prepare reports and presentations.
• Skill in writing narrative reports.
• Skill in communicating.
• Ability to review data and identify data trends and/or inconsistencies.
• Knowledge of grant reporting and administration.
• Bachelor’s Degree in Business Administration, Public Administration, Accounting, Finance, Information Technology, Statistics, Human Resources, or a related field, and three (3) years of work experience in creation, reporting, and/or management of data or closely related tasks (not including data entry).

Nice To Haves

• Bachelor’s degree as described above, and four (4) years of experience in data analysis preferred.

Responsibilities

• Assumes responsibility for maintaining accuracy of databases and spreadsheets
• Identifies processes or reporting functions that do not provide the necessary level of completeness, detail, or accuracy.
• Designs standard report formats based on organizational needs for information.
• Retrieves and summarizes data from various information systems for inclusion into research or operating reports.
• Writes queries in the appropriate reporting language.
• Reviews monthly project data and operating data and prepares summary reports.
• Participates in internal and external research projects by collecting, reviewing, and summarizing results.
• Generates reports, presentations, graphics, forms, and other documents to demonstrate information flow and project results.
• Selects from multiple procedures and methods to accomplish tasks.
• Establishes work methods, timetables, performance standards, etc.
• Provides guidance and training as required to lower-level, interns, temporary employees, etc.
• Serves as a technical resource or mentor to other employees.
• Monitors and updates database to reflect the most current information as it relates to accreditation compliance.
• Analyzes, disseminates, and prepares briefings, slides, and presentations.
• May make presentations of periodic reports or special projects to organizational management.
• May lead or instruct less experienced workers in high-level or technical jobs.
• May perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level